Academic Affairs now has an official Process for Implementing Organizational Change. Please refer to this page when a proposal is being made to divide or eliminate an academic unit, merge it with another academic unit, or transfer it to another college.
Please contact abso@sjsu.edu if you have any questions or require further information.
ABSO is pleased to announce new change management tools to assist our departments with the onboarding and offboarding process for employees as well as organizational changes. These checklists are available in the AA Resource Hub on the Organizational Change page.
Onboarding/Offboarding Checklists
The onboarding and offboarding checklist is a tool designed to assist departments complete tasks that are essential to ensure a smooth transition for employees. For both processes, there are separate checklists for staff, managers, department chairs, and student assistants. Some departments have already used these checklists and we are pleased to receive positive feedback.
As a reminder, the removal of system access is an important step in the offboarding process, including when employees transfer to another department on campus and when access to certain DeptIDS should not be carried to their new role. This can now easily be done using the Finance Systems Access form. Finance has made a slight upgrade to the form to allow for removal requests. The “Remove Access” option is now listed under Request Type:
AAD Organizational Change Checklist
Lastly, the AAD Organizational Change checklist has been in the works and is now officially launched on the AA Resource Hub. This internal checklist is designed to assist campus departments when there are movements with departments, programs, and/or units; and for department mergers, separations, or dissolutions. Note that this checklist complements the FABS Org Change checklist and includes tasks that are specific to AAD departments with a clear delineation of the parties involved.
We hope you will find these checklists helpful and we welcome your feedback. Please reach out to abso@sjsu.edu if you have any questions at all.
We are pleased to announce Academic Affairs Division’s Onboarding Checklists are now available on the AA Resource Hub. This is a new tool designed to streamline the various electronic paperwork and operational tasks needed to bring a new employee into a department. There is a checklist specifically for staff, managers, department chairs, and student assistants. We hope that you will find these useful and would invite feedback as we make occasional updates.
We are also working on other change management tools, such as offboarding and organizational change checklists. More information coming soon.