Finance has published guidelines on using PaCE for financial expenditures last year. For those familiar with the existing AAD PaCE Guidelines, the framework of the two guidelines is identical. Given the similarity in both, AAD will retire its version to avoid confusion.
There are two general rules of thumb when it comes to using PaCE:
- Charge PaCE for direct costs such as instructor salaries and expenses that are solely for self-support programs.
- Use the enrollment seat distribution to determine the cost allocation between Op Fund and PaCE for shared/indirect expenses.
ABSO prepares the Enrollment Seat Distribution report every July to inform the shared cost allocation percentage for the year. The data is now available on a dashboard in the Hub and is available to all campus users.
https://sites.google.com/sjsu.edu/aa-resource-hub/budget-finance
Please note that the information presented on the dashboard is to help departments determine an appropriate split for salary and other shared costs. To better understand how and when to apply the split, please refer to the PaCE Guidelines and consult with your college dean’s office.
Please contact abso@sjsu.edu if there are any questions.