Academic Scheduling & Space Management Process Updates for Fall 2024

Lecture Rooms Assignments

Effective Fall 2024, all college-managed teaching spaces that can serve as general-purpose lecture spaces are re-assigned as College Managed Lecture (CLEC) Rooms in MySJSU (PeopleSoft) and our Academic Space Planning (Ad Astra) tool. Colleges or their departments will continue to manage these rooms. Please review the CLEC Guidelines describing the processes, a CLEC Rooms List, and FAQs. 

Academic Scheduling OnBase Forms 

Currently, only two approval steps are required for Academic Scheduling OnBase Forms: (1) the Department Chair/School Director and (2) a College Approver. Starting with the publication of the Fall 2024 Class Schedule on April 16, 2024, all forms will be updated to require four steps after submission:

  1. Department Chair/School Director Approval
  2. College Level Reviewer
  3. Dean/Associate Dean Approval
  4. Provost’s Office Designee Approval

To implement these form updates, the Academic Scheduling OnBase Forms will not be available from April 8-15, 2024.

Fall 2024 Class Schedule Timeline

  • March 25-28, 2024: Departments submit Academic Scheduling OnBase Forms to process final changes, adds, or cancellations to be included in the publication of the class schedule. 
  • March 29, 2024: AS&SM starts processing submitted forms and running various reports to validate the class schedule data for accuracy. 
  • April 11, 2024: AS&SM completes the class schedule by 5 p.m. On April 12 and 15, departments are encouraged to access the MySJSU Department Scheduler Extract or Ad Astra’s Academic Course Planning tool to review the schedule.  
  • April 16, 2024: Enrollment Appointments Viewable on MySJSU for Continuing Students. Class schedule available on MySJSU and sjsu.edu/classes
    • Departments can begin submitting additional class schedule requests using the updated Academic Scheduling OnBase Forms. 
  • April 23, 2024: Advance Registration for Continuing Students period begins.

Questions? 

Email Sarah Schraeder Cisneros, Associate Director, Academic Scheduling and Space Management.

Courses & Their Classification Workshop Recording & Slides

Yesterday, Tuesday, February 6, 2024, we offered our workshop on Courses & Their Classifications. This workshop is part of the suite of ABSO Training Courses announced last November, and was co-hosted by the staff in the Office of Academic Scheduling and Space Management and the Office of Undergraduate Education (Curriculum). We are sharing the workshop recording and slides with those of you who may have missed the workshop or would like access for future reference.

The workshop reviewed the curricular structure (courses vs. classes), how they relate to course classifications and how this impacts requirements for class time, and the process and timelines for curricular changes as published officially in the annual Academic Catalog. This workshop was primarily designed for department schedulers, but any SJSU staff or faculty are welcome to review the recording and slides. We are planning to include this workshop recording as a small part of a larger “Introduction to Academic Scheduling” class planned as part of the ABSO Training Courses.

Courses & Their Classification Workshop

As part of the suite of ABSO Training Courses announced last November, we are excited to announce a workshop on Courses & Their Classifications on Tuesday, February 6, 2024 from 11:00-11:45 AM via Zoom. This workshop is co-hosted by the staff in the Office of Academic Scheduling and Space Management and the Office of Undergraduate Education (Curriculum).
The workshop will review the curricular structure (courses vs. classes), how they relate to course classifications and how this impacts requirements for class time, and the process and timelines for curricular changes as published officially in the annual Academic Catalog. This workshop is primarily for department schedulers, but any SJSU staff or faculty are welcome to attend.

Spring 2024 Round 1 and 1.5 Class Schedule Open Labs

Academic Department Schedulers: Please join our Academic Scheduling team for open labs via Zoom to answer your Spring 2024 schedule-building questions.

Round 1 Cycle – September 5-15, 2023
Zoom Open Labs

  • Thursday, September 7, 2023 from 2:00 p.m. – 3:00 p.m.
  • Friday, September 8, 2023 from 1:30 p.m. – 2:30 p.m.
  • Tuesday, September 12, 2023 from 11:00 a.m. – 12:00 p.m.
  • Thursday, September 14, 2023 from 2:00 p.m. – 3:00 p.m.

Round 1.5 Cycle – September 22 – October 2, 2023
Zoom Open Labs

  • Monday, September 25, 2023 from 2:00 p.m. – 3:00 p.m.
  • Thursday, September 28, 2023 from 11:00 a.m. – 12:00 p.m.

To attend any of these open labs, please email academicscheduling@sjsu.edu with the specific date(s) and you will receive an invitation with a Zoom link.

For the complete Spring 2024 Production Dates with college dates and deadlines, please check with your college’s Academic Scheduling Users Group (ASUG) representative.

Fall 2023 Round 1 and 1.5 Class Schedule Open Labs

Academic department schedulers, please mark your calendars – Academic Scheduling has open labs via Zoom to answer fall 2023 schedule building questions. 

Round 1 cycle – Feb. 20 – Mar. 1, 2023

Open Labs

  • Feb. 22, 2023, 2pm-3pm
  • Feb. 24, 2023, 11am-12pm
  • Feb. 28, 2023, 2pm-3pm

 

Round 1.5 cycle – Mar. 8 – Mar. 16, 2023

Open Labs

  • Mar. 10, 2023, 11am-12pm
  • Mar. 14, 2023, 2pm-3pm

To attend any of these open labs, please email academicscheduling@sjsu.edu with the specific date(s) and you will receive an invitation.

For the complete fall 2023 production dates, please check with your college’s Academic Scheduling Users Group (ASUG) representative for college dates and deadlines.