Category Archives: RSCA & Start-Up

Extension Request for Faculty Startup

To streamline the way startup extension is granted, ABSO has created a DocuSign template to facilitate the approval process.  Faculty who wish to request to request an extension of time to expend against their startup funds should complete the form at least 30 days before the expiration date.  Please be reminded that startup funds cannot be extended beyond the end of a faculty member’s probationary period except for a compelling reason.  In addition, expenditures that exceed the startup budget will be the responsibility of the faculty member’s home department.  Refer to the AAD Startup Funds Guidelines for additional information.

 

The Extension Request form has embedded conditional routing.  It will be routed to the designated reviewers and approvers based on the faculty’s home college.  Users will only need to enter the name and email of their Department Chair and Admin when initiating the form.

 

To learn more about the management of startup funds, please refer to the Faculty Startup page on the Hub.  If you have any issues or questions, please contact academic-budgets@sjsu.edu.

 

Please feel free to share this information with any staff or faculty as appropriate.

Cash Payments to Research Subjects

The Division of Research & Innovation, Research Foundation, and Tower Foundation have jointly published guidelines for cash payments to research subjects.  While cash payments cannot be drawn or reimbursed from state funds, they can be made from competitive and non-competitive awards from federal or private sources, philanthropic grants and awards, and donations managed by the Research Foundation and Tower Foundation.  Please reference the guidelines for the scope, process, and contact information.

This guide can be found on the Hub under Tools and Resources in Faculty Toolkit and Budget & Finance.

Faculty Research Expenditure Tracking

To align with SJSU’s strategic goal to enhance faculty research, all divisions are required to track research expenditures for reporting purposes. Academic Affairs Division implemented two new fund numbers -70026 Faculty start-Up and 70031 RSCA Programs- intended to separate start-up and select RSCA expenditures from our ordinary operating budget and introduced the systematic use of faculty class code for expenditure tracking. In the last phase of this transition, departments are asked to track all other research-related expenditures in a similar manner.

Just-in-time Research Expenditures

Effective immediately, please use Program Code R07 with your primary department ID and fund number for any transactions related to research. This includes all just-in-time research expenses that are covered by a department’s CSU Operating Fund budget and/or PaCE funds. The use of faculty class codes is optional.

College and Department-Wide RSCA Programs

Colleges may deposit CSU Operating Funds into Fund 70031 for any organized college- or department-wide RSCA programs, travel and professional development grants, and retention grants offered to their faculty. As with all other RSCA grants in 70031, grant award deadlines may cross fiscal years, and award funds may be carried forward without year-end restrictions. Grant activities will be tracked using Program Code R07 and faculty class codes.

Any questions and concerns should be directed to your college Director of Resources and Operations and college resource and financial analysts.

Spring 2022 Admin Q&A for Faculty RSCA, Start-Up, and Professional Development Funds

Thank you to those who attended our Spring 2022 Admin Q&A for Faculty RSCA, Start-Up, and Professional Development Funds yesterday.  We hope you find the information helpful.

A copy of the presentation is now live on the Hub.  You can find it in the Tools & Resources section in Budget & Finance or access it here.

Please feel free to share the presentation with colleagues who may not have been able to attend.

Clarification: Spring 2022 Q&A Session for Faculty RSCA, Start-Up, and Professional Development Funds

We have received inquiries regarding the Spring 2022 Q&A Session and would like to offer clarity.

This Q&A session is for the administrative staff who manage RSCA, start-up, and professional development funds with their faculty.

Separate Q&A sessions will be held for faculty only.  The faculty will be notified accordingly via the Office of Research, Faculty Success, and their Associate Deans of Research.

Please feel free to reach out to abso@sjsu.edu if there are any questions.