Category Archives: General

Winter 2025 Deadlines & Reminders for the Class Schedule & Faculty Appointments

The start of the Winter 2025 term is just one month away. Deadlines and reminders for Winter 2025 are included below for your reference. 

Winter 2025 Deadlines & Reminders

    • 12/3/2024 – Final Date to Evaluate Sections for Cancellation (low enrollment), includes sections with changes to the course meeting patterns or modes of instruction (unless it’s from in-person to a more online modality), which will be required to be canceled and re-added. 
    • 12/10/2024 – Final Date to Submit Changes to Existing Sections
    • 12/11/2024 – Deadline for Faculty Appointments. Late requests that have not been approved by Monday, December 24, the last staff workday prior to Winter Session 2025, shall be considered denied.
    • 12/17/2024 – Registration closes at 11:59 pm with no add/drop activities. 
    • 12/18/2024 – Payment due date for courses added from Oct 9 – Dec 17 
    • 1/2/2025 – Registration will reopen (on the first day of instruction). Payment due the same day. 
    • 1/2-17/2025 – Dates of Instruction for most courses (3.3 WTUs is the maximum allowed total employment in the CSU and its auxiliaries)
    • 1/21/2025 – Grades due from Faculty

Update to the Academic Affairs Division Telecommuting Agreement Process

We are implementing an important update to the telecommuting agreement process for the Academic Affairs Division. Effective immediately, we are shifting to a calendar-year model for all telecommuting agreements, regardless of an employee’s hire date. Here’s what you need to know:

  • Calendar Year Model: We are in the process of transitioning all of our telecommuting agreements to a January–December schedule. This update will standardize agreements across the Division to streamline tracking and renewals.
  • Standard Campus/Remote Model: The standard schedule for telecommuting is a 3-day campus / 2-day remote model. Any department or unit requesting a schedule other than this 3/2 split must be prepared to submit written justification from the Appropriate Administrator if requested by the Office of Equal Opportunity.
  • Agreement Cycle: When an employee’s current Telecommuting Agreement expires, the new agreement must have an end date of 12/31/25 to align with the calendar year model. For agreements ending on 12/31/2024, please submit a new agreement in December to allow for approval processing and ensure an effective start date of January 1, 2025.
  • Guidelines and Resources: Review the telecommuting process – including the policy, signing authority, and agreement guidelines – on the AA Resource Hub. As a reminder, please use the AAD-specific Telecommuter Agreement, also available on the AA Resource Hub.
  • Telecommuting Help and FAQs: For more information, check out UP’s Telecommuting Help and FAQs webpage.

If you have any questions, please consult with your DRO/manager or reach out to ABSO at abso@sjsu.edu.

Thank you for your cooperation in this transition to a streamlined telecommuting process.

Academic Scheduling & Space Management (AS&SM): Spring 2025 Close Waitlists on the First Day of Instruction

Per F20-1, departments may close waitlists starting on the first day of instruction. In order to close waitlists for a course for Spring 2025, submit a Request Form no later than Friday, January 3, 2025.

Why close or keep open course waitlists? 

Close waitlists on and after the first day of instruction to manage enrollment through permission numbers shared with students. When closing waitlists on the first day of instruction, departments are responsible to share the process to request permission codes with their students. 

Keep waitlists open on and after the first day of instruction to allow students to be automatically enrolled from waitlists through the ninth (9) day of the term, reducing any extra workload to instructors to hand permission numbers. Avoiding the use of permission codes creates one less barrier for their course enrollment. 

Review How to view permission numbers and waitlist position from Faculty Center?.

Department Questions? Email Sarah Schraeder Cisneros. 

Student Questions? Email the Registrar’s Office.

Update on Recruitment Request Process

Following up on the Provost’s message regarding Budget Adjustments for FY 24/25, please do not submit any recruitments, classification/compensation reviews, stipends, overloads, etc., until the Provost approves your College’s/Unit’s plan for the 6% budget cut.

Additionally, University Personnel has updated the Rationale to Recruit form to be a PowerForm. Please note that we now require the Dean, Vice Provost, or AVP to sign off as the Appropriate Administrator. We also recommend that the DRO or unit manager initiate the request. Please review the process in the Academic Affairs Resource Hub.

If you have any questions, please contact Jessica Larsen at jessica.larsen@sjsu.edu.

New Process for Recruitments

With the implementation of the soft hiring freeze, effective immediately, the President’s Cabinet will review the justification for all recruitments before posting and at the final stage before an offer is extended. As such, the new Rationale to Recruit DocuSign form is now available and includes multiple levels of approval within the Division and up through the Cabinet. The Cabinet will also review all Temporary Appointments, including Special Consultants and Emergency Hires. The updated process is outlined on the AA Resource Hub.

For job cards awaiting approval in CHRS Recruiting, you must complete the new Rationale to Recruit form. Once approved, upload the signed Rationale to Recruit form to the existing job card, click Submit, and notify the pending approver.

For other requests (Emergency Hire, Casual Worker, Retired Annuitant, Special Consultant) previously submitted and yet to be approved, you must re-submit the request using the new Rationale to Recruit DocuSign form.

Lastly, there will be an updated form for Classification/Compensation requests, including stipends, overloads, etc. More information coming soon.

If you have any questions, please contact Jessica Larsen, jessica.larsen@sjsu.edu.