As a follow up to Sr. AVP Wright’s message on April 11, 2023 regarding Temporary Appointments, ABSO has updated the Temporary Support Request process and form which can be found on this page of the AA Resource Hub. Note that the Temporary Support Request form on the hub is in DocuSign whereas the one on UP’s webpage is a fillable pdf form which must be downloaded. If you have any questions, please reach out to jessica.larsen@sjsu.edu.
Author Archives: ABSO
The AA Resource Hub now has a new Faculty Start-Up Summary dashboard!
To help colleges and departments manage their faculty’s start-up funds, ABSO is introducing a new dashboard, where start-up account information can easily be retrieved by DeptID, Department, College, Faculty Name, or Class Code.
What does the new Start-Up Summary dashboard show?
- General faculty information
- Original spend deadline date; possible values include:
- Absolute date = date given in offer letter
- N/A = not specified. For more information, consult your Dean’s office.
- End of Probation = funds are available until the end of the faculty’s probation period
- Extended spend deadline date; possible values include:
- Absolute date = approved extension date
- Blank = no request for an extension was submitted, or an extension was not approved
- Expired/Depleted status – “No” or “Yes”
By design, start-up fund balances are not displayed in this dashboard. To find the balance, use Data Warehouse.
When is the dashboard updated?
- When new start up accounts are established
- When the expired status changes from No to Yes
New start-up accounts shown in the dashboard may take an additional day or two to show in Data Warehouse.
How to navigate there:
- On the AA Resource Hub, on the top menu bar, select “Budget and Finance”.
- Under Faculty Start-Up, select “Faculty Start-Up Expiration Dates”.
Did you know…?
Earlier this week, ABSO announced a new DocuSign template to facilitate the approval process for extending faculty start-up funds. Please refer to the Faculty Startup page on the Hub for more information.
For questions about start-up funds, please contact Connie Kim at connie.kim01@sjsu.edu. For other questions or issues, please contact academic-budgets@sjsu.edu.
ABSO training workshop series – Introduction to Budget Management
Join ABSO in April for an opportunity to learn the basics of budget management. This workshop series offers an overview of the commonly used fund types, expense tracking, and reconciliation. Come and learn how to track all of your financial details on one spreadsheet! This workshop series will take place virtually over three days – April 14, 21, and 28 between 10 – 11 am.
All department admins new to Academic Affairs or interested in getting a refresher are encouraged to attend. Please register before 04/14/2023 using the link provided below.
https://sjsu.zoom.us/meeting/register/tZ0kc-2uqzgoHtA1hEt3UcQfeOsxYRaevskI
Deposits made at the Bursar’s Office
This message is for all departments that make deposits at Window 1, in the Bursar’s Office.
Please note that all revenue deposits (cash/checks) collected or received by the department need to be deposited into a revenue account when making deposits at Window 1, in the Bursar’s Office. Deposits posted to non-revenue accounts, such as supplies or salary accounts, create abnormal fund balances for Accounting Services. When this happens, the departments will be asked to reclassify the funds into the appropriate revenue account by filling out an Accounting Journal Upload Template (include a Data Warehouse report as backup documentation), and emailing the template to arbilling-journalrequests@sjsu.edu, with “JE-OTHER: Accounting Upload Template” in the subject line.
To ensure that department deposits are done correctly from the beginning, please use one of the two revenue accounts listed below when filling out the Department Deposit cover page:
580020 – Sales & Serv Educ Activities (use when providing educational activities)
580090 – Revenue Others
If you have questions please contact our office or reach out to Accounting Services.
Fall 2023 Round 1 and 1.5 Class Schedule Open Labs
Academic department schedulers, please mark your calendars – Academic Scheduling has open labs via Zoom to answer fall 2023 schedule building questions.
Round 1 cycle – Feb. 20 – Mar. 1, 2023
Open Labs
- Feb. 22, 2023, 2pm-3pm
- Feb. 24, 2023, 11am-12pm
- Feb. 28, 2023, 2pm-3pm
Round 1.5 cycle – Mar. 8 – Mar. 16, 2023
Open Labs
- Mar. 10, 2023, 11am-12pm
- Mar. 14, 2023, 2pm-3pm
To attend any of these open labs, please email academicscheduling@sjsu.edu with the specific date(s) and you will receive an invitation.
For the complete fall 2023 production dates, please check with your college’s Academic Scheduling Users Group (ASUG) representative for college dates and deadlines.