Author Archives: ABSO

Courses & Their Classification Workshop

As part of the suite of ABSO Training Courses announced last November, we are excited to announce a workshop on Courses & Their Classifications on Tuesday, February 6, 2024 from 11:00-11:45 AM via Zoom. This workshop is co-hosted by the staff in the Office of Academic Scheduling and Space Management and the Office of Undergraduate Education (Curriculum).
The workshop will review the curricular structure (courses vs. classes), how they relate to course classifications and how this impacts requirements for class time, and the process and timelines for curricular changes as published officially in the annual Academic Catalog. This workshop is primarily for department schedulers, but any SJSU staff or faculty are welcome to attend.

Basic Academic Affairs Personnel Management Training Course

We are pleased to see so much interest in the ABSO Certificate Program. The first Basic Academic Affairs Personnel Management Course is scheduled in person on December 7th, 11:00 am – 12:00 pm. There will be no virtual option for this first session; however, subsequent sessions will be conducted online or asynchronously in December 2023 and January 2024.​ You must attend this first in-person meeting to fulfill the requirements of this course.

If you are interested, please sign up here, and you will be added to Canvas to receive additional course information and materials.

Note that this course is part of the Foundational track.

If you have any questions, please reach out to abso@sjsu.edu.

Announcing ABSO Certificate Program for AA Staff

The ABSO Certificate Program is a career-building experience for professional staff in the Academic Affairs Division. ABSO will offer various courses each semester to help you develop your full potential and grow professionally at SJSU. The courses in this program are organized into three tracks to help you decide which path to focus on.

  • Foundational
    Courses offered in this track will introduce fundamental topics and help build a foundation for your future career path at SJSU.
    A minimum of 3 courses must be completed for certification
  • Exploratory
    As you explore pathways toward your career development at SJSU, these courses will pique your curiosity and help you understand more about the functional aspects of the Academic Affairs Division.
    A minimum of 2 courses must be completed for certification
  • Specialty
    Courses focused on specific areas of interest so you can level up your career development or leadership skills.
    A minimum of 2 courses must be completed for certification

To view specific courses in each track, please visit the ABSO Certificate Program webpage.

Expectations
Courses are offered as synchronous and asynchronous and are administered in Canvas. Some courses may have multiple modules and dates. Participants can enroll in as many courses in each track but must complete the minimum number of courses to earn a certificate of achievement for the finished track. Assignments and quizzes are required and will impact the successful completion of the program.

Manager approval is required if a participant takes the course during work hours.

Timeline
Each track can be completed within 18 – 24 months if participants follow the course schedule.

Course Schedule
Fall 2023
Basic Academic Affairs Personnel Management (10 – 12 hrs). This course consists of four modules.

  • Module 1: Position Management (time certain, in person)
  • Module 2: Assigned Time (pre-recorded, set time frame to complete)
  • Module 3: Student Employee Recruitment & Hire Process (time certain, Zoom)
  • Module 4: Academic Affairs Processes & Resources (time certain, Zoom)

 As new courses become available, they will be posted on the AA Resource Hub and announced via the ABSO blog.

Registration
This program is sponsored by the Office of the Provost and is free to all professional staff in the Academic Affairs Division.

If you are interested in participating in the ABSO Certificate Program, please register here and indicate which track you are interested in. You will be added to Canvas and grouped with your cohort. We will use Canvas to communicate information and course schedules and materials.

Questions
Contact abso@sjsu.edu.

Faculty Research Expenditure Tracking

As a reminder, all divisions are required to track research expenditures for reporting purposes. The Academic Affairs Division implemented two new fund numbers -70026 Faculty Start-Up and 70031 RSCA Programs- intended to separate start-up and select RSCA expenditures from our ordinary operating budget and introduced the systematic use of faculty class code for expenditure tracking. Departments were asked in July 2022 to track all other research expenditures in a similar manner.

Just-in-time Research Expenditures

Please continue to use Program Code R07 with your primary department ID and fund number for any transactions related to research. This includes all just-in-time research expenses that are covered by a department’s CSU Operating Fund budget and/or PaCE funds. The use of faculty class codes is optional.

College and Department-Wide RSCA Programs

Colleges may deposit CSU Operating Funds into Fund 70031 for any organized college- or department-wide RSCA programs, travel and professional development grants, and retention grants offered to their faculty. As with all other RSCA grants in 70031, grant award deadlines may cross fiscal years, and award funds may be carried forward without year-end restrictions. Grant activities will be tracked using Program Code R07 and faculty class codes.

Any questions and concerns should be directed to your college Director of Resources and Operations and college resource and financial analysts.

The original blog announcement from July 2022 can be referenced here.

Spring 2024 Round 1 and 1.5 Class Schedule Open Labs

Academic Department Schedulers: Please join our Academic Scheduling team for open labs via Zoom to answer your Spring 2024 schedule-building questions.

Round 1 Cycle – September 5-15, 2023
Zoom Open Labs

  • Thursday, September 7, 2023 from 2:00 p.m. – 3:00 p.m.
  • Friday, September 8, 2023 from 1:30 p.m. – 2:30 p.m.
  • Tuesday, September 12, 2023 from 11:00 a.m. – 12:00 p.m.
  • Thursday, September 14, 2023 from 2:00 p.m. – 3:00 p.m.

Round 1.5 Cycle – September 22 – October 2, 2023
Zoom Open Labs

  • Monday, September 25, 2023 from 2:00 p.m. – 3:00 p.m.
  • Thursday, September 28, 2023 from 11:00 a.m. – 12:00 p.m.

To attend any of these open labs, please email academicscheduling@sjsu.edu with the specific date(s) and you will receive an invitation with a Zoom link.

For the complete Spring 2024 Production Dates with college dates and deadlines, please check with your college’s Academic Scheduling Users Group (ASUG) representative.