Welcome to the start of Fall 2024! As many of you know, Academic Scheduling & Space Management (AS&SM) must now pivot to work with you to begin the class schedule production for Winter 2025 and Spring 2025 (staff scheduling packets linked). Below are the summaries of timelines, but the linked packets also include detailed calendars. Please take a moment to review these resources and join us for our upcoming labs and workshops with your questions.
- Spring 2025
- Tue, 9/3-13/24 Accepting DocuSign Forms & data entry (Round 1/as appropriate by session)
- Tue, 10/22/24 Schedule Live & Registrations Appts. Posted in MySJSU
- Tue, 10/29/24 Advance Registration for Continuing Students Begins
- Winter 2025
- Tue, 9/3-13/24 Accepting Class Schedule DocuSign Forms
- Tue, 09/24/24 Schedule Live & Registrations Appts. Posted in MySJSU
- Tue, 10/08/24 Advance Registration for Continuing Students Begins
You can add our AS&SM Planning Google Calendar to your list of Other Google Calendars for quick reference. Below are recent updates and resources you are encouraged to leverage to understand the process and plan for upcoming terms, including our websites, upcoming workshops and open labs, and available tools.
We look forward to working with you this academic year,
Your AS&SM Team
AS&SM Website Updates
In the last couple of months, we’ve made several updates to the Academic Scheduling & Space Management (AS&SM) website and ABSO Hub Resources for Academic Scheduling & Classrooms. You’ll notice a host of improvements designed to enhance your online experience. Our revamped site will be more intuitive and user-friendly, making it easier for you to navigate and find the information you need.
These updates are aimed at creating a more engaging and efficient online space for everyone. We’re confident that these changes will make your experience smoother and more enjoyable. Thank you for your continued support, and we look forward to your feedback on the new look by sending it to academicscheduling@sjsu.edu.
AS&SM Workshops & Open Labs
Best Practices Workshop
Friday, September 20, 2024 from 11:00 AM – 12:00 PM (ENG 331): Best Practices in Managing the Class Schedule & Set Up – Join us to explore and discuss best practices in creating the class schedule and how various enrollment control features in MySJSU (PeopleSoft) can support your course enrollment strategies. We will also explore best practices in timelines to cancel, add, and change class schedule data to ensure a positive student experience during the registration process. Please RSVP by 9/13.
Staff Scheduler Labs
Please join us for our Scheduling Open Labs (offered regularly during active schedule production) or email academic.scheduling@sjsu.edu if you have any questions about the various class schedule production processes. Google Calendar Events with Zoom links for each lab are included below for you to directly save to your Google Calendars.
Friday, September 06, 2024 from 11:00 AM – 12:00 PM
Tuesday, September 10, 2024 from 2:00 PM – 3:00 PM
Thursday, September 12, 2024 from 11:00 AM – 12:00 PM
Tuesday, September 24, 2024 from 11:00 AM – 12:00 PM
Friday, September 27, 2024 from 2:00 PM – 3:00 PM
Weekly Ad Astra Labs
For help using Ad Astra Course Planning Tool and to discuss scenarios of how you can use the tools to answer questions and start conversations to make decisions based on the data, join our weekly Ad Astra Strategic Scheduling Labs posted in the ABSO Training/Workshop Calendar (except week of September 16).
Enrollment Status Summary Dashboard
In collaboration with Institutional Research & Strategic Analytics (IRSA), ABSO and AS&SM have developed a downloadable dashboard Enrollment Status Summary Dashboard (ESSD), which will replace our PDF reports. We appreciate the dedication and hard work of the IRSA Team to make this critical dashboard available. We’ve historically published these PDFs onto our website, but as of September 20, 2024, we will discontinue the practice of running daily reports and posting them onto the website. Our plan will also be to remove the historical PDFs from the website and archive into a Google Folder.
The ESSD data allows departments to answer a number of questions as the Academic Affairs Division strives to meet its budgeted enrollment plan and effective use of classroom resources. Refer to the “Definitions” tab for detailed explanations of column data. We will discuss strategies to use this data along with the Ad Astra Course Planning Tool at the Weekly Ad Astra Labs, including various scenarios when to use ESSD and Astra for planning purposes.
To download the ESSD data into a spreadsheet, in the bottom right corner of the dashboard, hover over the “Choose format to download” button and select “Crosstab”.
Then, select the “Sections” sheet, the format “CSV”, and click “Download”. Once the data is downloaded, you can add a filter to remove the “Totals” columns and save the document as a MS Excel doc or load the data in Google Sheets to filter or add formulas as desired.
