All Employees Now Mandated Reporters for Suspected Child Abuse
Per California Penal Code §§ 11164-11174.3 (the California Child and Neglect Reporting Act or CANRA) and California State University Executive Order 1083 (pdf), every CSU employee is now a mandated reporter for suspected child abuse or neglect. Only volunteer employees are exempt.
An online training course is being developed by the Chancellor’s Office and, once it is available, each employee must complete that as well. We will provide more information about how to do that once the course is available. In lieu of that training, please review the following information outlined in California State University Executive Order 1083 (pdf):
Per the Executive Order, we have designated the Associate Vice President for Human Resources, currently Jim Cimino, as the Mandated Reporting Coordinator for San José State. All other managers in Human Resources have been designated as the backup coordinators and will be trained accordingly.
Going forward, all position descriptions and job announcements will include language that indicates the incumbent is a mandated reporter. Existing positions descriptions do not need to be updated.
Several Finance Open Labs have been scheduled (as listed below). Open labs are informal sessions where qualified personnel are available to assist department users who have access to the Finance System (CFS), including Finance Data Warehouse and Financial Transaction Services (FTS). Come to the open lab for help on a number of topics, including:
Understanding Procurement policies and guidelines
Entering web requisitions/travel reimbursements in FTS
Running a PO Life Cycle report in CFS
Assistance in reviewing financial activity in a Finance Data Warehouse report
Navigating the Procurement/Accounts Payable website
Recording receipts and inspections
Employees in need of training to access the Finance systems (FTS, CFS and Data Warehouse) should contact the CMS Help Desk first for assistance. For a list of training courses required to access the Finance systems, see Training for Employees. Please contact the CMS Help Desk at firstname.lastname@example.org or 408-924-1530 if you have any questions.
Update: The October 19 Open Lab has been cancelled. We apologize for any inconvenience.
As announced earlier this month, the new Travel Authorization and Reimbursement component in Financial Transaction Services (FTS) is scheduled to go-live Wednesday, April 4. To implement the new component, please be aware of following:
Complete and submit all your Travel Reimbursements by 5:00 pm Monday, April 2. Travel Reimbursements in open status after that time will be cancelled.
FTS will be unavailable from 12:00 Noon Tuesday, April 3 until go-live Wednesday, April 4.
A FinanceConnect listserv message will be sent to you once FTS is back online and live with the new component.
Activate Your Account
When the system comes back online, you will be able to sign in using your SJSUOne ID and password. If you have not yet done so, visit SJSUOne Activate Your Account. To activate your account, you will need your 9-digit SJSU ID (Tower ID), your birth date and your mailing address.
The new Travel Authorization and Reimbursement Component feature a number of enhancements including:
System sign in using your SJSUOne account with every faculty, staff and student having automatic access to this system as a Traveler
Paperless approval routing for both Travel Authorization and Travel Reimbursements – No more routing forms for signature!
Electronic submission of Travel Reimbursements, uploading supporting documentation and receipts
Automated email messages, communicating review, approval and submission information to travelers and Approving Officials
Review capability for submitted Travel Authorization and Reimbursement requests, allowing the traveler to check on the status of their request and where it is in the approval process
One trip number assigned, creating a correlation between the Travel Authorization and the Travel Reimbursement
The new travel component is user friendly and training is not required. An online user guide will be available on MySJSU shortly after go-live.
Meeting for Finance Users
Details about the new Travel Authorization and Reimbursement component will be presented at:
Finance Spring 2012 What’s Up? Meeting
Wednesday, April 4
2:00 pm – 3:30 pm
All campus Finance users are encouraged to attend
Please share this information with staff and faculty in your area, as appropriate. If you have any questions or concerns, please contact the FinanceConnect Hotline at 924-1558 or email@example.com.
Update 8/23/11: Rooms have been changed as shown in bold below.
Update 8/26/11: Due to priority training, the Finance & PASS Open Lab for Friday, September 9 is cancelled.
Update 12/2/11: Unfortunately, the Finance & PASS Open Labs for December 9 and 16 have been cancelled.
Open labs for Finance, PASS, and reporting assistance have been scheduled. Open labs are informal sessions where qualified trainers are available to assist department users with the Finance System, including Cognos, Oracle/PeopleSoft Legacy, and Financial Transaction Services (FTS). Come to open lab for help on a number of topics, including:
Running and understanding Cognos reports
Entering web requisitions/travel reimbursements
Navigating the PASS website
Recording receipts and inspections
Reviewing PO/requisition information in PeopleSoft
Note: Remember to bring your login information with you to the lab.