Unfortunately, the Travel Open Lab scheduled for Wed., April 18 has been cancelled. We apologize for any inconvenience.
We encourage employees to attend one of the other scheduled open labs. To view the schedule, see Travel Open Labs Scheduled.
Tag Archives: travel reimbursements
Travel Open Labs Scheduled—Updated
- Update on May 1: We have added an additional open lab scheduled for May 9. See table below for details.
- Update on April 17: The open lab scheduled for April 18 has been cancelled. We apologize for any inconvenience.
Several Travel Open Labs have been scheduled. These are informal sessions open to all faculty and staff that use Travel Authorizations and Reimbursements in Financial Transaction Services.
No registration is needed. See schedule below. The first hour will be dedicated to presenting an overview of the new Travel Component. The remaining 2 hours will be reserved for questions and assisting users to create Travel Authorizations and Reimbursements.
| Date | Time | Location |
|---|---|---|
| Thurs, April 12 | 9:00 am to Noon | Clark Hall 505 |
| Wed, April 18 | 1:00 pm to 4:00 pm | Cancelled |
| Wed, April 25 | 1:00 pm to 4:00 pm | Clark Hall 505 |
| Wed, May 2 | 9:00 am to Noon | Clark Hall 505 |
| Wed, May 9 | 1:00 pm to 4:00 pm | Clark Hall 505 |
New FTS Travel Component to Go-Live
Travel Reminder
As announced earlier this month, the new Travel Authorization and Reimbursement component in Financial Transaction Services (FTS) is scheduled to go-live Wednesday, April 4. To implement the new component, please be aware of following:
- Complete and submit all your Travel Reimbursements by 5:00 pm Monday, April 2. Travel Reimbursements in open status after that time will be cancelled.
- FTS will be unavailable from 12:00 Noon Tuesday, April 3 until go-live Wednesday, April 4.
- A FinanceConnect listserv message will be sent to you once FTS is back online and live with the new component.
Activate Your Account
When the system comes back online, you will be able to sign in using your SJSUOne ID and password. If you have not yet done so, visit SJSUOne Activate Your Account. To activate your account, you will need your 9-digit SJSU ID (Tower ID), your birth date and your mailing address.
Travel Enhancements
The new Travel Authorization and Reimbursement Component feature a number of enhancements including:
- System sign in using your SJSUOne account with every faculty, staff and student having automatic access to this system as a Traveler
- Paperless approval routing for both Travel Authorization and Travel Reimbursements – No more routing forms for signature!
- Electronic submission of Travel Reimbursements, uploading supporting documentation and receipts
- Automated email messages, communicating review, approval and submission information to travelers and Approving Officials
- Review capability for submitted Travel Authorization and Reimbursement requests, allowing the traveler to check on the status of their request and where it is in the approval process
- One trip number assigned, creating a correlation between the Travel Authorization and the Travel Reimbursement
Travel Tutorials
The new travel component is user friendly and training is not required. An online user guide will be available on MySJSU shortly after go-live.
Meeting for Finance Users
Details about the new Travel Authorization and Reimbursement component will be presented at:
Finance Spring 2012 What’s Up? Meeting
Wednesday, April 4
2:00 pm – 3:30 pm
ENG 189
All campus Finance users are encouraged to attend
Contact FinanceConnect
Please share this information with staff and faculty in your area, as appropriate. If you have any questions or concerns, please contact the FinanceConnect Hotline at 924-1558 or financeconnect@sjsu.edu.
Fall ’11 Finance & PASS Open Labs – Updated 12/1
Update 8/23/11: Rooms have been changed as shown in bold below.
Update 8/26/11: Due to priority training, the Finance & PASS Open Lab for Friday, September 9 is cancelled.
Update 12/2/11: Unfortunately, the Finance & PASS Open Labs for December 9 and 16 have been cancelled.
Open labs for Finance, PASS, and reporting assistance have been scheduled. Open labs are informal sessions where qualified trainers are available to assist department users with the Finance System, including Cognos, Oracle/PeopleSoft Legacy, and Financial Transaction Services (FTS). Come to open lab for help on a number of topics, including:
- Running and understanding Cognos reports
- Entering web requisitions/travel reimbursements
- Navigating the PASS website
- Recording receipts and inspections
- Reviewing PO/requisition information in PeopleSoft
Note: Remember to bring your login information with you to the lab.
| Date | Time | Location |
|---|---|---|
| Friday, August 12 | 8:30 a.m. to 11:30 a.m. | Clark Hall 503 |
| Friday, August 19 | 8:30 a.m. to 11:30 a.m. | Clark Hall 503 |
| Friday, September 9 | 8:30 a.m. to 11:30 a.m. | cancelled |
| Friday, September 23 | 8:30 a.m. to 11:30 a.m. | Clark Hall 503 |
| Friday, October 7 | 8:30 a.m. to 11:30 a.m. | Clark Hall 505 |
| Friday, October 21 | 8:30 a.m. to 11:30 a.m. | Clark Hall 505 |
| Friday, November 4 | 8:30 a.m. to 11:30 a.m. | Clark Hall 505 |
| Friday, November 18 | 8:30 a.m. to 11:30 a.m. | Clark Hall 505 |
| Friday, December 9 | 8:30 a.m. to 11:30 a.m. | cancelled |
| Friday, December 16 | 8:30 a.m. to 11:30 a.m. | cancelled |
Finance & Reporting and PASS Open Labs [complete]
Open labs for Finance, PASS, and reporting assistance have been scheduled. Open labs are informal sessions where qualified trainers are available to assist department users with the Finance System, including Cognos, PeopleSoft, and the Finance Web Component. Come to open lab for help on a number of topics, including:
- Running and understanding Cognos reports
- Entering web requisitions/travel reimbursements
- Navigating the PASS website
- Recording receipts and inspections
- Reviewing PO/requisition information in PeopleSoft
Note: Remember to to bring your login information with you to the lab.
- Wed, April 21, 8:30 – 11:30 a.m., Clark Hall 505
- Wed, May 5, 8:30 – 11:30 a.m., Clark Hall 505
- Tues, May 11, 8:30 – 11:30 a.m., Clark Hall 505
- Wed, May 12, 8:30 – 11:30 a.m., Clark Hall 505
- Wed, May 19, 8:30 – 11:30 a.m., Clark Hall 505
- Tues, June 8, 8:30 – 11:30 a.m., Clark Hall 505
- Wed, June 9, 8:30 – 11:30 a.m., Clark Hall 505
- Wed, June 16, 8:30 – 11:30 a.m., Clark Hall 505
- Wed, June 23, 8:30 – 11:30 a.m., Clark Hall 505
Please contact the CMS Help Desk at 408-924-1530 if you have any questions. Thank you.