Travel Open Labs Scheduled—Updated

  • Update on May 1: We have added an additional open lab scheduled for May 9. See table below for details.
  • Update on April 17: The open lab scheduled for April 18 has been cancelled. We apologize for any inconvenience.

Several Travel Open Labs have been scheduled. These are informal sessions open to all faculty and staff that use Travel Authorizations and Reimbursements in Financial Transaction Services.

No registration is needed. See schedule below. The first hour will be dedicated to presenting an overview of the new Travel Component. The remaining 2 hours will be reserved for questions and assisting users to create Travel Authorizations and Reimbursements.

Travel Open Labs
Date Time Location
Thurs, April 12 9:00 am to Noon Clark Hall 505
Wed, April 18 1:00 pm to 4:00 pm Cancelled
Wed, April 25 1:00 pm to 4:00 pm Clark Hall 505
Wed, May 2 9:00 am to Noon Clark Hall 505
Wed, May 9 1:00 pm to 4:00 pm Clark Hall 505

New FTS Travel Component to Go-Live

Travel Reminder

As announced earlier this month, the new Travel Authorization and Reimbursement component in Financial Transaction Services (FTS) is scheduled to go-live Wednesday, April 4. To implement the new component, please be aware of following:

  • Complete and submit all your Travel Reimbursements by 5:00 pm Monday, April 2. Travel Reimbursements in open status after that time will be cancelled.
  • FTS will be unavailable from 12:00 Noon Tuesday, April 3 until go-live Wednesday, April 4.
  • A FinanceConnect listserv message will be sent to you once FTS is back online and live with the new component.

Activate Your Account

When the system comes back online, you will be able to sign in using your SJSUOne ID and password. If you have not yet done so, visit SJSUOne Activate Your Account. To activate your account, you will need your 9-digit SJSU ID (Tower ID), your birth date and your mailing address.

Travel Enhancements

The new Travel Authorization and Reimbursement Component feature a number of enhancements including: 

  • System sign in using your SJSUOne account with every faculty, staff and student having automatic access to this system as a Traveler
  • Paperless approval routing for both Travel Authorization and Travel Reimbursements – No more routing forms for signature!
  • Electronic submission of Travel Reimbursements, uploading supporting documentation and receipts
  • Automated email messages, communicating review, approval and submission information to travelers and Approving Officials
  • Review capability for submitted Travel Authorization and Reimbursement requests, allowing the traveler to check on the status of their request and where it is in the approval process
  • One trip number assigned, creating a correlation between the Travel Authorization and the Travel Reimbursement

Travel Tutorials

The new travel component is user friendly and training is not required. An online user guide will be available on MySJSU shortly after go-live.

Meeting for Finance Users

Details about the new Travel Authorization and Reimbursement component will be presented at:

Finance Spring 2012 What’s Up? Meeting
Wednesday, April 4
2:00 pm – 3:30 pm
ENG 189
All campus Finance users are encouraged to attend

Contact FinanceConnect

Please share this information with staff and faculty in your area, as appropriate. If you have any questions or concerns, please contact the FinanceConnect Hotline at 924-1558 or