Time Off Requests

We are getting a lot of last minute unpaid time off requests.  We wanted to remind you of the process for unpaid time off:

    • Time off needed in excess of 24 hours
    • Need to be submitted in WIW with at least 7 days advanced notice
    • Requests can be submitted via When I Work with a reason for approval (requests without a reason will not be approved)
    • During time off you do not need to maintain your 3 full nights availability requirement
    • Holiday time off approval is limited during holidays for operational needs
      • Thanksgiving Break, Spring Break, etc. 
    • Needs to be approved by Front Desk Team before student(s) can be excused from shifts for those days
    • Requests will be process during UHS business hours (requested submitted over the weekend will not be approved)
      • Monday-Friday 8:00am-5:00pm

No Time Off Request is guaranteed until it is approved by the FDT.




FDT Limited Availability due to New OA Hiring

Starting Wednesday, February 19, 2020 and ending Friday, February 21, 2020 the FDT will have limited availability as we will be busy growing our team for the 20/21 Academic year.  We will be conducting 200 interviews for potential OA’s.

If we do not reply to your request (email, drop/swaps, time off, etc) in a timely fashion, please be patient with us we will do our best to get back to your request ASAP.

OA of the Month Nominations Due by February 20th

This is a remind that if you are wanting to nominate someone for OA of the month, please fill out the nomination from. Please submit a separate from for each nominee.

OA of the month nominations are due by the 20th of each month.  

As a reminder OA nominations are to recognize our amazing OA staff who provide extraordinary service to the Res Life Community exceeding the expectations of the OA position (i.e. providing assistant to a resident or guest above the exception, going out of their way to assist their co-workers and the FDT, etc.) Anyone (pro staff, FDT, faculty-in-Residence & students) may nominate an OA member for this recognition. Nominees must have completed one month employment at San Jose State University. Award recipients will be announced at the beginning of each month the prior moth and will be displayed in our OA Google Website. Past recipients can receive this award once per semester. There is no limit on the number of individuals you may nominate. Please submit a separate from for each nominee.

New Website Links and Resources

We have updated the OA website with new resources and information on the “More Information Tab”. Please make sure to check this tab frequently to stay up to date with things happening on campus!
In addition, we have added the OA of the Month Nomination form to the homepage of the website. Please send in your nominations so we can elect an OA of the month!

Payroll Reminders now on Google Calendar

We are adding payroll reminders for the remainder of the academic year to everyone’s calendar.  This will be a reminder on the day before payroll is due for you to validate and make any changes to your hours.

Again, once payroll is closed, you will be unable to update your hours in SJSU@work.