Tag Archives: Travel Authorization/Reimbursement

Travel Reimbursement Supporting Documentation- Protection of Personal Information

**Original announcement posted in FinanceConnect list serv on 5/31/12**

With the implementation of our online Travel Authorization and Reimbursement component of Financial Transaction Services (FTS), we also transitioned to a paperless submission of supporting documentation (receipts, etc.); uploaded documents as opposed to hard copy.
To ensure the protection of your personal information, please note the following when preparing supporting documentation for submission:
  • The FTS Travel Component only displays a home address to the TRAVELER; it cannot be viewed by Requesters (entering transactions on your behalf), Reviewers, or Approvers.
  • Receipts, hotel invoices, etc. only reference the last 4 digits of a credit card information.
  • For documents containing personal finance information (credit card statements, bank transaction statements, etc), please black out account numbers, balances, and other personal information.
Please forward this message to staff/faculty in your department as you feel necessary. Please contact FinanceConnect with any questions or concerns.

New! Travel Authorization and Reimbursement Component in Financial Transaction Services (FTS)

**Original announcement posted in FinanceConnect list serv on 3/19/12**

The Finance Service Group is happy to announce the implementation of a new Travel Authorization and Reimbursement component of Financial Transaction Services (FTS). With Go Live scheduled for Wednesday, April 4, 2012, the new component features a number of enhancements including:
  • System log in using your SJSUOne account with every faculty, staff, and student having automatic access to this system as a Traveler
  • Paperless approval routing for both Travel Authorization and Travel Reimbursements – No more routing forms for signature!
  • Electronic submission of Travel Reimbursements, uploading supporting documentation and receipts
  • Automated email messages, communicating review, approval, and submission information to travelers and Approving Officials
  • Review capability for submitted Travel Authorization and Reimbursement requests, allowing the traveler to check on the status of their request and where it is in the approval process
  • One trip number assigned, creating a correlation between the Travel Authorization and the Travel Reimbursement
The new travel component is very user friendly and training is not required. An online reference guide will be available on the MySJSU Website shortly after Go Live.
Details about the new Travel Authorization and Reimbursement component will be presented at the Finance Spring 2012 What’s Up? Meeting, scheduled Wednesday, April 4, 2012 from 2:00 – 3:30pm in Engineering 189. This meeting is primarily attended by campus Finance Users.
Please share this information with staff and faculty in your area as appropriate. If you have any questions or concerns, please contact our FinanceConnect Hotline at 4-1558 or financeconnect@sjsu.edu.