Tag Archives: system updates

FTS System Updates

**Original announcement posted in FinanceConnect list serv on 5/10/12**

To address some problems experienced by end users, the following resolutions or modifications have been made to the Financial Transaction Services (FTS) system-

Travel Component

  • Only SJSU employees and student employees have access to using Travel Authorization and Reimbursement.
  • The clone feature is no longer available for Travel Reimbursements with the FTS voucher prefix of “WL”.
  • A modification was made to the review/approve process for Travel Authorizations and Reimbursements. If a higher approval level has selected an action, Reviewers/Approvers at lower levels in the approval structure will not be able to select an action. This modification will prevent unnecessary rerouting of Authorizations/Reimbursements.

HR Expense Adjustment

  • The problem pertaining to the error message encountered by some users when entering an HR Expense Adjustment has been resolved.

Requisition

  • The Approver’s name and approval date now appears in the Status field.

FTS Certified Web Browsers

If you have any questions, please contact the CMS Help Desk at cmshelp@sjsu.edu  .

FTS System Updates- Direct Payment and Employee/Student Reimbursement Vouchers

**Original announcement posted in FinanceConnect on 4/30/12**

In conjunction with the release of the enhanced Travel component in Financial Transaction Services (FTS), slight modifications have been made to the functionality of the Sales Tax and Freight fields within the Direct Payment Vouchers and Reimbursements.

Direct Payment Vouchers
The Chartfield Amount field is now automatically populated by the Invoice Subtotal amount instead of the invoice Grand Total.  This was done to prevent the duplication of Sales Tax and Freight amounts on the CFS voucher.  The Sales Tax and Freight will be charged to the chartfield distribution indicated.

Reimbursements
The Sales Tax and Freight fields have been grayed out and are no longer functional, as currently, there is no purpose to having these amounts broken out.  The Invoice Subtotal should be the total amount to be reimbursed and the rest of the amount fields will auto-populate.