SJSU IT Tips – Exporting Google Workspace

Spartans,

As Spring 2023 comes to an end, classes are wrapping up and many of you are graduating – congratulations on your achievements this semester! Here’s a tip for the end of semester: now is a great time to review the data stored in your @sjsu.edu Google Workspace account, transfer or download anything you might want to keep, and double-check who has access to your files in Drive.

Make sure you’re logged into your @sjsu.edu account in any Google Workspace application (such as Gmail, Drive, or Chat). Once you’re in, you can:

Your @sjsu.edu account will remain active as long as you’re an SJSU student, but it’s always a good idea to backup important files and audit your sharing settings. If you’re graduating, your account will be maintained for one year after the last day of your last enrolled class to allow you time to transition.

Thank you Andy Trembley, Cloud Systems Analyst, for maintaining our university’s Google Workspace and providing these tips. As always, the SJSU IT Service Desk is here to help by phone at (408) 924-1530 or online.

Thanks,
Bob Lim
Vice President for Information Technology
and CIO at San Jose State University

SJSU IT Tips – VPN on Mobile

Campus Community,

Our Virtual Private Network (VPN) allows you to securely access the university network from anywhere in the world and work just like you were physically on campus. It’s a crucial resource for remotely accessing restricted resources and applications like Level 1 File Shares, SAMI Gateway, or NextSteps, among others. But here’s a tip you may not know: you don’t need a desktop computer or laptop – you can access the VPN on your iOS and Android devices, too.

Both options will allow you to connect to the SJSU network and truly get work done anywhere on almost any device.

Thank you Tam Vu, Senior Network Analyst, for helping maintain our VPN and providing these tips. As always, the SJSU IT Service Desk is here to help by phone at (408) 924-1530 or online.

Thanks,
Bob Lim
Vice President for Information Technology
and CIO at San Jose State University

Cinco de Mayo

Colleagues,

Cinco de Mayo, a holiday of the state of Puebla, commemorates the Battle of Puebla. On May 05, 1862, in the village of Puebla, two thousand Mexican soldiers stood against six thousand French troops and were victorious. When Napoleon III later returned with more forces and installed ArchDuke Maximillian to rule, “Cinco de Mayo” became the rallying cry for the fight against the French occupation. They celebrated each year with song, dance, and food to remain focused on regaining the country and retaining their heritage.

Mexico later won its independence on September 16, 1867, a date which the country celebrates as its independence day.

Learn more at https://www.history.com/topics/holidays/cinco-de-mayo

 

Best Regards,

The SJSU IT Diversity, Equity, and Inclusion Committee

Norma Brown

Ryan Campbell

Tino Cruz

Rashmi Kumar

Kara Li

Bob Lim

Matthew Loo

Maggie Panahi

Willie Simon

Asian American and Pacific Islander Heritage Month

Colleagues,

The month of May is Asian American and Pacific Islander Heritage Month, recognizing the contributions of Asian Americans and Pacific Islander Americans to the history and culture of the United States. As Californians, this heritage month holds special significance. The first Asians documented in the Americas landed in California in 1587. Legislation for national recognition of this heritage month was first put forward by San Jose native Norman Y. Mineta in 1977. May was selected for AAPI heritage month to commemorate the first Japanese immigrant to the United states on May 6, 1843 and the joining of the first transcontinental railroad, completed using Chinese labor, on May 10, 1869.

You can learn more about Asian American and Pacific Islander Heritage Month at: https://www.asianpacificheritage.gov

Best Regards,

The SJSU IT Diversity, Equity, and Inclusion Committee

Norma Brown

Ryan Campbell

Tino Cruz

Rashmi Kumar

Kara Li

Bob Lim

Matthew Loo

Maggie Panahi

Willie Simon

SJSU IT Tips – Safe Browsing

Campus community,

Here’s a few quick safe browsing tips to help you stay secure while you surf the web.

  • Use HTTPS: The “s” in “https” stands for secure, meaning that the website uses encryption. Check for an “https:” or a padlock icon in your browser’s URL bar to verify that a site is secure before entering any personal information.
  • Avoid unsecured public or open Wi-Fi whenever possible: Attackers use wireless sniffers to steal users’ information sent over unsecured, open networks. Secured networks usually require you to register an account or type in a password before connecting. If you’re stuck and need to connect outside of a trusted network, there are some things you can do to protect yourself, such as using a personal mobile hotspot instead or connecting through a VPN.
  • Login with a unique password: Password managers like LastPass (available at no cost to SJSU students, faculty, and staff) suggest super strong passwords unique for every account you have. Avoid alternative options that log you in with accounts from other sites (e.g., don’t “Log in with Facebook”) – make unique accounts with unique passwords for each site.
  • Add multi-factor authentication (MFA) to your personal accounts: Equipping your accounts with MFA very quickly makes them exponentially more safeguarded from many access-based attacks. All SJSU accounts already use Duo MFA for protection. Ideally, any account that has access to sensitive information, like your personal data or banking info, should be protected with MFA as well. PCMag has a great article about how to set up MFA on many common platforms.

Thanks to the entire Information Security team for helping keep our university secure and for providing these tips. As always, the SJSU IT Service Desk is here to help by phone at (408) 924-1530 or online.

Thanks,
Bob Lim
Vice President for Information Technology
and CIO at San Jose State University