SJSU IT Tips – Exporting Google Workspace


As Spring 2023 comes to an end, classes are wrapping up and many of you are graduating – congratulations on your achievements this semester! Here’s a tip for the end of semester: now is a great time to review the data stored in your Google Workspace account, transfer or download anything you might want to keep, and double-check who has access to your files in Drive.

Make sure you’re logged into your account in any Google Workspace application (such as Gmail, Drive, or Chat). Once you’re in, you can:

Your account will remain active as long as you’re an SJSU student, but it’s always a good idea to backup important files and audit your sharing settings. If you’re graduating, your account will be maintained for one year after the last day of your last enrolled class to allow you time to transition.

Thank you Andy Trembley, Cloud Systems Analyst, for maintaining our university’s Google Workspace and providing these tips. As always, the SJSU IT Service Desk is here to help by phone at (408) 924-1530 or online.

Bob Lim
Vice President for Information Technology
and CIO at San Jose State University

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