Category Archives: Requisition

Requisition

Hospitality Expense Justification Form and Guidelines

**Original announcement posted in FinanceConnect list serv on 4/24/12**

Please be reminded that a completed Hospitality Expense Justification form must be included as part of your backup documentation for all purchase and payment requests (Requisition, Direct Payment, ProCard, Employee/Student Reimbursement and Petty Cash) for hospitality related expenses. Requests cannot be processed without this form.

Hospitality expense (e.g., food, light refreshments, promotional items) can be incurred for events and activities that support the university’s mission and goals.  Allowable hospitality expense is determined by the Fund used to pay for it.  Refer to Hospitality Guidelines for detailed information pertaining to such expenses.

Hospitality Guidelines: http://www.sjsu.edu/pass/policies/hospitality/index.htm

Hospitality Expense Justification Form: http://www.sjsu.edu/pass/docs/ap/forms/hospitality_expense_justification.pdf

Changes to Hospitality Guideline

**Original announcement posted in FinanceConnect list serv on 3/6/12**

The SJSU Hospitality Guideline has been updated in accordance with Integrated CSU Administrative Manual policy number 1301.00 (Hospitality, Payment or Reimbursement of Expenses).

Notable changes in the campus guideline are:

  • In depth explanation of approved and prohibited hospitality expenses, citing examples
  • Clearer definitions of terms cited in the guideline
  • Improvements to the funding source table, identifying appropriate funding for various hospitality expenses

In addition, Finance has created a Hospitality Expense Justification form, to be submitted along with other supporting documentation (i.e., invoices, quotes, receipts) when ordering or requesting payment/reimbursement for such expenses.

For complete information, please refer to:

SJSU Hospitality Guidelines- http://www.sjsu.edu/pass/policies/hospitality/index.htm

Hospitality Expense Justification form- http://www.sjsu.edu/pass/docs/ap/forms/hospitality_expense_justification.pdf
Impact: Changes to SJSU’s Hospitality Guideline and new Hospitality Expense Justification Form requirement.