Year-End Deadlines and Reminders

As the end of the calendar year approaches, we want to remind you of some important deadlines and information.

December 11: Address Change Deadline for W2s
December 11 is the last day to update your mailing address in MySJSU (PeopleSoft) to ensure your W2 is mailed to the correct location. The State Controller’s Office will mail W2s at the end of January 2018.

December 20: Absence Entry/Approval Deadline
December 20 is the last day to enter and approve December absences. To ensure accurate and timely pay for the December pay period, all absences for both salaried and hourly employees must be entered and approved no later than 12:00 p.m. on Wednesday, December 20, 2017.

December 29: Campus Closure
The campus is closed on December 29. All employees must use vacation, personal holiday or compensatory time off for the December 29 campus closure. Bargaining unit employees, other than 12-month faculty, should work with their manager if they do not have enough time to cover the closure date. MPPs, confidential employees and 12-month faculty are required to take leave.

December 29: Paycheck Distribution
University Personnel (UPD Building/3rd Floor) will be open from 9:00 – 10:00 a.m. on Friday, December 29 for employees who wish to pick up their December paycheck. Employees must bring a photo ID and may only pick up their own check. Department contacts can pick up paychecks when the campus reopens on January 2, 2018 from 9:00 – 11:00 a.m.

January 1, 2018: Open Enrollment Validation
All open enrollment changes will be effective January 1, 2018. Please review your December pay stub to confirm your changes have been processed. If you have any questions regarding open enrollment changes, please contact your benefits representative (See Your HR Representatives for contact information).

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