Fiscal Year 2014-15 Close

To employees responsible for department budget and financial management, fiscal year 2014-15 is now closed in CFS (Common Financial System); therefore there will be no more transactions or adjustments for that year.  Final financial reports for the year are now available in the Data Warehouse.

All periods in fiscal year 2015-16 are now open. The Budget Office will transfer funds to departments for encumbrances that were outstanding on June 30, 2015 in funds 70000 (CSU Operating) and SSETF funds (70018, 70019, and 70020) by Friday, July 17.

SSETF Legacy Fund 70012 will remain open to accommodate the encumbrances from last year; however the Budget Office will not be allocating budgets for those open encumbrances.  Our recommendation is to either close that purchase order or change the funding source.

Please note that fund balances will post by Friday, July 24.  In an effort to standardize and streamline the closing process, most of these balances will revert to fund owner with no DeptID assigned.  Do make sure to run your reports by fund to ensure that you capture a true representation of your funds available.

We had a fantastic year end close. Thanks to everyone!

Fiscal Year 2013-14 Close

For employees responsible for department budget and financial management, fiscal year 2013-14 is now closed in CFS (Common Financial System); therefore there will be no more transactions or adjustments for that year.  Final financial reports for the year are now available in the Data Warehouse.

All periods in fiscal year 2014-15 are now open. The Budget Office will transfer funds to departments for encumbrances that were outstanding on June 30, 2014 in funds 70000 (Operating Fund) and 70012 (SSETF Fund) by Friday, July 25.

SSETF Fund 70012 will remain open to accommodate the encumbrances from last year. Due to the unbundling of SSETF, new funds were created and they are SSETF-IRA (Fund 70018), SSETF-Student Success (Fund 70019), and SSETF-Course Support (Fund 70020). Please begin to use these new funds. Be sure to check your LCD Setup Audit report to ensure that the new fund is appropriately set up correctly for July payroll.

Fund balances for trust funds will be transferred to departments by the end of July (7/31).

 

Fiscal Year 2012-13 Close

For employees responsible for department budget and financial management , fiscal year 2012-13 is now closed in CFS (Common Financial System); therefore there will be no more transactions or adjustments for that year. Final financial reports for the year are now available in the Data Warehouse.

All periods in fiscal year 2013-14 are now open. The Budget Office has transferred funds to departments for encumbrances that were outstanding on June 30, 2013 in funds 70000 (Operating Fund) and 70012 (SSETF Fund). IRA funds (61XXX, with the exception of 61018-Spartan Daily) and funds formerly used to collect course fees (many 62XXX funds) are now closed. Please make sure to move any student or staff employees paid from these funds to another appropriate fund before the July LCD process occurs.

 If you have any questions, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.