Tag Archives: Employee/Student Reimbursements

Employee Reimbursement Direct Deposit

In an effort to become more sustainable on and off our campus, Payment Services encourages SJSU employees to enroll in the Employee Reimbursement Direct Deposit. This program is a great way for employees to get their out of pocket business and travel reimbursement electronically deposited to their bank account. Benefits to signing up for direct deposit:

  • You’re saving a tree. Direct deposit is paperless!
  • Payment is faster, reliable and safer than the old check and mail process.
  • Removes the opportunity for your check(s) to be lost or stolen in the mail.

But I’m already receiving my monthly paycheck through Direct Deposit.
Did you know that Employee Reimbursement Direct Deposit is separate from University Personnel’s Direct Payroll Check? If Payment Services doesn’t have your direct deposit information, you will continue to receive reimbursement checks through the mail.

How do I know if I’m signed up for Employee Reimbursement Direct Deposit?
If you currently receive reimbursement(s) by paper check in the mail, then you have not signed up for Employee Reimbursement Direct Deposit. If you’re still uncertain, please reach out to our Payment Services – Supplier Maintenance Coordinator.

How can I sign up for Employee Reimbursement Direct Deposit?
Please fill out our secure Employee Reimbursement Direct Deposit form (DocuSign). Allow approximately 7-10 business days for us to set you up.

If you have any questions, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558. Thank you.

Enhancement to FTS Available Today!

A new feature is available for the requisition, direct payment, and employee reimbursement modules in FTS: the ability to select the appropriate approver for your transaction!

Before today, when a transaction was submitted for approval, all individuals with authority to approve for the funding DeptID would receive an email notification indicating a requisition, direct payment or reimbursement was ready for approval. Now, only the selected approver will receive email notification.

Upon saving a transaction, a drop-down list of individuals with authority to approve for the funding DeptID will display. Requesters will select the appropriate approver and submit for approval.

Note for Approving Officials: With this enhancement, notifications are specific to the recipient and require action. If you previously enabled gmail filters to reduce FTS notifications from filling your inbox, you may want to consider removing them.

Have questions? Don’t hesitate to contact FinanceConnect! 

FTS Enhancements

Some new and exciting enhancements as well as a resolution to a problem with the upload feature were made to the FTS Purchasing/Payment module.

  1. Resolved

    Last month, users reported being unable to upload additional backup documentation for Distributed status Requisition and Vouchers (Direct Payment and Employee/Student Reimbursement). The upload feature is available again.

  2. Enhancements

    The search feature for Requisition and Vouchers has been expanded to give users flexibility in locating submitted requests. Enlarge picture by clicking on the image.

  • Requisition: Users can search for a request by entering the complete 10-digit Purchase Order Number.

Requisition Search Feature

  • Requisition: The Purchase Order Number now displays in the search results for Requisitions.
    Requisition Search Feature
  • Direct Payment: Users can search for a request by entering the Supplier name or number.

Direct Payment Search Feature

  • Reimbursement: Obtain search results by entering the Employee/Student name or number.

Reimbursement Search Feature