We are pleased to announce that Amazon Business is now a supplier in ESM Campus Marketplace. Their new punchout catalog simplifies your purchasing process and allows you to take advantage of Amazon’s wide product selection and competitive prices.
The purchasing process with Amazon Business is similar to how you shop from other suppliers such as Staples in Campus Marketplace. You will be able to select items from Amazon Business and submit a shopping cart back to Campus Marketplace, using your ProCard to check out. Shopping on Amazon Business is as user friendly as Amazon.com. Additional benefits include:
- Free 2-Day shipping on Prime-eligible items (learn more)
- Access to millions of additional products, available only to Business customers
- Business-specific pricing, including quantity discounts on eligible items
- Access to a specialized Amazon Business Customer Service team
In this initial rollout, Amazon Business is available only to current ProCard holders in Campus Marketplace. Within a few weeks, the punchout catalog will be available to users who have a “Transfer Cart” in Campus Marketplace. Transfer Cart holders are individuals who have the ability select items and transfer their cart to designated ProCard holders to complete their purchases.
Action Required to Register
To begin using Amazon, simply click on the Amazon Business tile in Campus Marketplace (Figure 1). The first time you access Amazon, you will be prompted to create an Amazon.com account with your SJSU employee email. Full instructions on registering your business email (@sjsu.edu) in Amazon Business can be found in the First-Time Registration Guide. The guide addresses three types of scenarios for registration. This is a one-time setup.
Procurement Guidelines
We encourage you to shop on the Amazon Business marketplace and explore the wide variety of available items and price compare. However, purchases must comply with ProCard policy and Procurement Pathways guidelines. For office supplies, Staples Advantage remains our primary vendor. Office supplies from Amazon can be can be purchased only if Staples does not sell a similar product.
Restricted Categories
There are several product categories that may contain items that are not allowable purchases. You will see “Company Restricted” messaging on the product pages for these items (Figure 2). Product pages marked as “Company Restricted” are available for purchase; however, the ProCard holder should ensure the items being purchased are allowable, according to the ProCard policy.
Digital-related products, subscriptions, and Amazon services such as Amazon Web Services and Amazon Fresh are not available for purchase through the punchout catalog including:
- Digitally downloadable: eBooks, movies, videos, music, software, games, audio books
- Gift Cards/Store Cards (Both physical and digital)
- Alcoholic Beverages
- Wireless Devices and Services
- Subscriptions, including Subscribe & Save
- Other Amazon services not found on Amazon.com such as Amazon Web Services, Amazon Fresh, and subsidiaries.
Training
To help you get acquainted with Amazon Business in Campus Marketplace, a web conference is scheduled for:
- Friday, September 20 at 1 p.m.
- Monday, September 23 at 10 a.m.
The hour-long conference call will be conducted by Amazon’s team members and provide you a general overview of Amazon Business and common punchout catalog errors. No need to register, just join in on training day from your computer or phone. From your computer, go to https://amazon.webex.com/webappng/sites/amazon/dashboard/pmr/hilsal?siteurl=amazon
or by phone at 1-650-479-3207 and Access Code 927-691-832
In addition, Finance Open Labs have been scheduled for you to come in and get assistance from our Finance staff.
Documentation (All documents are in Adobe PDF format)
Questions?
If you have any questions, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.
Click on image to enlarge.
Figure 1: ESM Campus Marketplace homepage with Amazon Business tile.
Figure 2: Company restricted message will appear for items identified as a restricted purchase.
