Inventory of University Property

Beginning Monday, April 29, 2019, the University will begin conducting a campus wide physical inventory of all capital assets to verify their existence and location. The inventory will be conducted by HCA Asset Management LLC, and is expected to last through Friday, May 10. The list of assets will be provided to the department contact, who is not necessarily the custodian owner.

HCA employees will wear photo identification badges confirming that they are employees of the vendor. The inventory process will entail HCA using tablets and Bluetooth scanners to record asset bar code labels. They will need access to all capital assets. The HCA agents will have current listings of each department’s capitalized equipment, sorted by building and room. They will look for all listed items, correct any erroneous location codes (building/room number), identify untagged items and identify lost, stolen or missing items.

Refer to HCA Physical Inventory Schedule-2019 for the anticipated dates HCA will be in your area for the initial pass through. Please contact HCA directly by email: Tlasdavanh@hcamgt.com or phone: (479) 856-3928, if there are any conflicts.

We appreciate your cooperation during this physical inventory. If you have any questions or concerns regarding this project, please contact the Manager of Distribution and Asset Services, Sonja Bowsky, at 4-1592 or sonja.bowsky@sjsu.edu.

Please forward this message to any staff or faculty you feel should be notified.

 

2018-19 Fiscal Year End Deadlines

Fiscal Year 2018-19 will end on June 30th. To help facilitate a smooth and successful year-end close, there are a number of steps departments need to accomplish. The Finance Service Group 2018-19 Year End Guide has useful process information, reminders and tasks for departments to follow.

If you have any questions, please contact Finance Connect at financeconnect@sjsu.edu or 4-1558.

Reminder- Spring 2019 Finance What’s Up? Event

A friendly reminder to everyone that the Spring 2019 What’s Up? Event will be held on Friday, April 5th from 9 a.m. to 11 a.m. in Student Union meeting rooms 4A and 4B.

Our twice-a-year What’s Up? event is our opportunity to tell you about our projects, policies, procedures, and other goings-on of the Finance Service Group. We will have staff available from all of our departments to answer questions during and after the presentation. Our departments include Accounting Services, Accounts Payable, Budget Planning & Financial Management, Bursar’s Office, Contracts and Purchasing Services, Distribution Services, and Risk Management.  All members of the campus community with procurement, accounting, or budget responsibilities are encouraged, and most welcome, to attend.

Please share this message to any staff or faculty you feel should be notified. We look forward to seeing you there!