Save the Date! It’s Fall 2018 Finance What’s Up?

Mark your calendars! The Finance What’s Up? event is on the horizon!

The Fall 2018 What’s Up presentation will be held on Thursday, October 25th from 9:00 a.m. to 10:30 a.m. in the MLK Library, Room 225. Our twice-a-year What’s Up? event is our opportunity to tell you about our projects, policies, procedures, and other goings-on of the Finance Service Group. We will have staff available from all of our departments to answer questions during and after the presentation. Our departments include Accounting Services, Accounts Payable, Budget Planning & Financial Management, Bursar’s Office, Contracts & Purchasing Services, Distribution Services, and Risk Management.  All members of the campus community with procurement, accounting, or budget responsibilities are encouraged, and most welcome, to attend.

Please forward this message to any staff or faculty you feel should be notified. We look forward to seeing you there!

CFS Project IDs Related to Research Foundation Accounts

Finance is improving the process to establish CFS project IDs corresponding to Research Foundation accounts.

Effective immediately, campus departments will no longer be required to submit a Chartfield Request form to create a CFS project ID for expenses billable to newly created research foundation accounts. Instead, Finance will create project IDs automatically.

Research Foundation and Finance partnered to define an internal process, communicating information required to establish the associated project ID in CFS. Once the project ID is created, it will be available for use in FTS.

This new process only applies to project IDs related to Research Foundation accounts (beginning with RFxxxxxxxxx); all other project ID creation requests should continue through the existing process.

September LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for September 2018 payroll must be received by Finance Support no later than Thursday, September 20th at 5:00 p.m.

For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu .

IMPORTANT CHANGE: For faculty who are on release time, employee profile requests are no longer required. Please review the new Reimbursed Time Authorizations guidelines.

We cannot guarantee that requests for changes received after the deadline will be captured for the September payroll cycle.

Reminder: Payroll expenditures for Fiscal Year 2018/19 will reflect regular/negative pay for the months of July 2018 through June 2019; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2018 through May 2019. Positive pay for Fiscal Year 2019/20 will reflect expenditures for the twelve month period of June 2019 through May 2020.

Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.