FTS Transfer Module Enhancements

We’ve recently implemented new features to the FTS Transfer module: the ability to upload supporting documentation and ability to select appropriate approver from a drop down list. The enhancements apply to all transactions within the transfers module and are available now.

Feature 1: Supporting Documentation Upload

The ability to upload supporting documentation for transfers furthers our transparency efforts and expands our electronic document storage use of OnBase. Supporting documentation is optional for budget journals; it is required for expense, hospitality payment and interdepartmental expense transfer journals. Upon saving a transfer transaction, you will be prompted to upload supporting documentation. Uploaded documents will be accessible via the Document Retrieval button.

Feature 2: Select Approving Official From Drop Down

Building upon the purchasing/payments module enhancement introduced last July, requesters can now select the appropriate approving official from a list of approvers. The drop-down list is populated upon saving a transaction. Once the transaction is submitted for approval, only the selected approving official will receive an email notification. That means no more mass notifications!

Note to Approving Officials: You may want to disable any Gmail filters you might have established to reduce FTS notifications from filling your inbox.

Have questions? Don’t hesitate to contact FinanceConnect!

December LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for December 2020 payroll must be received by Finance Support no later than Thursday, December 17th at 5:00 p.m.

For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu .

We cannot guarantee that requests for changes received after the deadline will be captured for the December payroll cycle.

Important Reminders:

  • For faculty who are on release time, please review the Reimbursed Time Authorizations guidelines.
  • Payroll expenditures for Fiscal Year 2020/21 will reflect regular/negative pay for the months of July 2020 through June 2021; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2020 through May 2021. Positive pay for Fiscal Year 2021/22 will reflect expenditures for the twelve month period of June 2021 through May 2022.

Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact Finance Support at finance-support@sjsu.edu or 4-1558.