December LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for December 2019 payroll must be received by Finance Support no later than Thursday, December 19th at 5:00 p.m.

For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu .

We cannot guarantee that requests for changes received after the deadline will be captured for the December payroll cycle.

Important Reminders:

  • For faculty who are on release time, please review the Reimbursed Time Authorizations guidelines.
  • Payroll expenditures for Fiscal Year 2019/20 will reflect regular/negative pay for the months of July 2019 through June 2020; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2019 through May 2020. Positive pay for Fiscal Year 2020/21 will reflect expenditures for the twelve month period of June 2020 through May 2021.

Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact Finance Support at finance-support@sjsu.edu or 4-1558.

Fall 2019 Finance What’s Up?

Thank you to everyone who attended the Finance What’s Up? Fall presentation that was held on October 25th. We hope you found the topics discussed informative. Please refer to the Finance website for a copy of the presentation.

We would also like to follow-up with some answers and clarification on questions that were asked by attendees:

FTS
Q: Does FTS send approval notifications for Transfer Journals and HR Expense Adjustments?
A: FTS does general approval notifications for budget and expense journals. However, FTS does not generate approval notification emails for HR Expense Adjustments.

Q: What is the preferred naming convention for files uploaded to requests in FTS?
A: We don’t have a preference in how you name your files, except there cannot be any characters such as ?, #, *, and % in the name or else, FTS will reject the upload. To assist you in naming your files, we offer the following suggestions-

  • PO Invoice file is named Invoice #1234. Rename it to Invoice 1234 .
  • Quote file is named Quote–ABCD. Rename it to Quote ABCD .
  • Receipt is named Receipt@JSmith. Rename it to Receipt JSmith .

Travel
Q: What happens if Enterprise cannot provide the vehicle I had requested and I had to choose an upgrade or rent from another company?
A: If there are extenuating circumstances such as the rental office being closed at time of arrival or the vehicle reserved is not available, then you can upgrade or rent from another rental agency provided the Travel Authorization in FTS was completed before the trip. Provide an explanation of the situation in your Travel Reimbursement. In this situation, insurance purchased from another company will be reimbursed.

Q: I plan to travel to a restricted state. The Auxiliary (e.g. Research Foundation) has approved the trip and will fund it. Am I covered by insurance through work for this business trip?
A: You will be covered by the Auxiliary’s insurance policy for business travel.

We need to clarify on our response to a question asked about purchasing additional traveler’s insurance. Employees traveling on business can purchase traveler’s insurance, but the university will not reimburse the expense.

If you have any questions, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558. See you in Spring 2020!

November LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for November 2019 payroll must be received by Finance Support no later than Thursday, November 21st at 5:00 p.m.

For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu .

We cannot guarantee that requests for changes received after the deadline will be captured for the November payroll cycle.

Important Reminders:

  • For faculty who are on release time, please review the Reimbursed Time Authorizations guidelines.
  • Payroll expenditures for Fiscal Year 2019/20 will reflect regular/negative pay for the months of July 2019 through June 2020; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2019 through May 2020. Positive pay for Fiscal Year 2020/21 will reflect expenditures for the twelve month period of June 2020 through May 2021.

Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact Finance Support at finance-support@sjsu.edu or 4-1558.