The “Moving Regulations” section of the SJSU Travel Guide has been removed and now exists as a separate, Moving and Relocation Guide. The guidelines have been updated to include more clearly defined approval requirements with $ amount thresholds. Also, the “Reportable and Taxable Expenses” section has been re-labeled as “Taxability of Moving and Relocation Expense Reimbursements”, and reflects the change in taxability due to the tax reform bill enacted on December 22, 2017, and effective January 1, 2018.
If any questions, contact Finance Support at firstname.lastname@example.org or 4-1558. Please forward this message to any staff or faculty you feel should be notified.
The current revisions to the Travel Guide (http://www.sjsu.edu/finance/docs/travel_guide.pdf) are intended to further clarify trip information required to facilitate and to help ensure, the proper review and approval of university business travel expenses.
The revised requirements are effective as of the release date, September 20, 2017, however, Accounts Payable will not begin enforcing the changes until October 1st. Please use this time to begin sharing this information with travelers, requestors, reviewers, approvers, and any others who would be interested in these changes, as summarized in the following table:
||Summary of Revision(s)
||Travel Document Type
Page 5 – Responsibilities
|Additional requirements or clarification:
- Clearly state business purpose and inclusive trip date range.
- Conference/meeting agenda.
- “Business meeting” must identify who with and for what purpose.
- Personal time added onto a business trip must be identified.
Page 12 – Rental Cars
|Text added to require business justification for any rental vehicle upgrades.
Page 25 -Appendix E
Out of State Domestic Travel Restriction
|Text added to address effective date when states are added to the DOJ restricted list; current list of states shown alphabetically.
The California State Attorney General announced the addition of four states to Assembly Bill 1887, the law restricting the funding or sponsoring of state business travel to states with discriminatory laws. San Jose State University (SJSU) will use the announcement date of June 22, 2017 to put into effect the travel restrictions to the additional states. The new states are:
- South Dakota
The original four states are:
- North Carolina
As of January 1, 2017, the CSU Travel Policy and Procedures has been revised to comply with Assembly Bill 1887, which added Section 11139.8 to the Government Code relating to discrimination and was approved by the governor in September, 2016. As a result of this law, it has been determined that SJSU and its auxiliaries, will be restricted from requiring employees to travel to certain states, and are prohibited from approving funding or sponsoring travel to those states with laws enacted to void or repeal discrimination protections, or, to authorize or require discrimination.
Exceptions to the prohibitions that may be granted, and of note to SJSU and its auxiliaries, include the following (see SJSU Travel Guide for the complete list):
- To meet contractual obligations incurred before January 1, 2017.
- To participate in meetings or training required by a grant or required to maintain grant funding.
- For the protection of public health, welfare, or safety, as determined by the CSU or other state agencies.
The list of affected states is maintained on the California State Attorney General website, State of California Department of Justice. Travelers and approvers are required to check the website when planning out-of-state travel.
If you have any questions, please contact:
- Gail Finney, Director, Finance Support at 408-924-1683 or by email email@example.com
- FinanceConnect at 408-924-1558 or by email firstname.lastname@example.org