Launch of Web-based Technology Requisition Impact Assessment (TRIA) Form

Contracts & Purchasing Services (C&PS) is pleased to announce the launch of our web-based Technology Requisition Impact Assessment (TRIA). It is now up and running, and ready to use! The TRIA form asks key questions regarding your Technology purchases, which was previously received via the C&PS Risk Assessment Form (for software only) and Accessibility Impact Analysis (for software, hardware and electronic content).

First and foremost, there is no change of the C&PS requisition approval process.  The TRIA web form streamlines the Information Security and VPAT review, eliminates the need for departments to upload their Risk Assessment to the requisition package or submission via email.

We continue to strive to increase our customer service profile to the campus community, and we hope that you find this tool very helpful in acquiring your goods and services in a timely manner.

Please find the link to TRIA form below.

Should you have any questions about the use of this web-based form, please contact Sara Bonakdar (sara.bonakdar@sjsu.edu) or Joseph Chou (joseph.chou@sjsu.edu).

Requisitions for Fiscal Year 2019-2020

Contracts and Purchasing Services will start accepting Requisitions for Fiscal Year 2019-2020 in FTS on Friday, June 14th .  Requestors can use the the Header Comments field in their Requisition to indicate if the request is for next fiscal year.

The last day for departments to submit Requisitions for current fiscal year is June 7. Please refer to the 2018-2019 Year End Deadlines for details.

 

Figure 1:  If Requisition is for next fiscal year, reference it in the Header Comments field. Click on image to enlarge.

Fiscal Year 2019-2020

 

Inventory of University Property

Beginning Monday, April 29, 2019, the University will begin conducting a campus wide physical inventory of all capital assets to verify their existence and location. The inventory will be conducted by HCA Asset Management LLC, and is expected to last through Friday, May 10. The list of assets will be provided to the department contact, who is not necessarily the custodian owner.

HCA employees will wear photo identification badges confirming that they are employees of the vendor. The inventory process will entail HCA using tablets and Bluetooth scanners to record asset bar code labels. They will need access to all capital assets. The HCA agents will have current listings of each department’s capitalized equipment, sorted by building and room. They will look for all listed items, correct any erroneous location codes (building/room number), identify untagged items and identify lost, stolen or missing items.

Refer to HCA Physical Inventory Schedule-2019 for the anticipated dates HCA will be in your area for the initial pass through. Please contact Thomas Lasdavanh of HCA directly by email: Tlasdavanh@hcamgt.com or phone: (479) 856-3928, if there are any conflicts.

We appreciate your cooperation during this physical inventory. If you have any questions or concerns regarding this project, please contact the Manager of Distribution and Asset Services, Sonja Bowsky, at 4-1592 or sonja.bowsky@sjsu.edu.

Please forward this message to any staff or faculty you feel should be notified.