Monthly Archives: February 2020

January Accounting Period Close

For employees who track or manage department budgets, please note that the month of January 2020 is now closed in CFS.

This means that the General Ledger (GL) system will not accept any more entries with a January journal date. January transactions can still be entered into the GL system, but the journal date must be 2/1/20 or later. The current period open is February 2020.

February LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for February 2020 payroll must be received by Finance Support no later than Thursday, February 20th at 5:00 p.m.

For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu.

We cannot guarantee that requests for changes received after the deadline will be captured for the February payroll cycle.

Important Reminders:

  • For faculty who are on release time, please review the Reimbursed Time Authorizations guidelines.
  • Payroll expenditures for Fiscal Year 2019/20 will reflect regular/negative pay for the months of July 2019 through June 2020; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2019 through May 2020. Positive pay for Fiscal Year 2020/21 will reflect expenditures for the twelve month period of June 2020 through May 2021.

Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact Finance Support at finance-support@sjsu.edu or 4-1558.