Monthly Archives: May 2019

Finance Open Lab Schedule for May to June 2019

Finance Open Labs have been scheduled for May to June 2019

Open labs are informal sessions where qualified personnel are available to assist department users who have access to the finance applications: CFS, FTS, Finance Data Warehouse, and Campus Marketplace. Come to an open lab for help on a number of topics:

  • ProCard/GoCard statement submission process
  • Understanding procurement and finance policies and guidelines
  • Entering Requisitions or Travel Authorizations/Reimbursements in FTS
  • Ordering from Campus Marketplace and Staples Advantage
  • Running or reviewing Finance Data Warehouse reports
  • Managing PO encumbrances
  • Completing a PO Change Order Request
  • Recording receipts and inspections
  • Uploading Purchase Order invoices in e-Invoice
  • Reviewing PO/requisition information in CFS
  • Checking the payment status for a PO invoice, Direct Payment or Reimbursement

Unless noted, Open Lab is held in Clark Hall 505 from 9 a.m. to 12 p.m. on each of the days listed below. Be sure to bring your login information with you. Please refer back to this announcement for schedule and location changes.

Monday, May 13 at 9:30 a.m. to 12 p.m.
Tuesday, May 21
Tuesday, May 28  ** Cancelled
Wednesday, May 29
Friday, June 7  ** Cancelled
Friday, June 14
Friday, June 21

New Associate Director of Accounts Payable

Finance & Business Services is pleased to announce that Kim Gamblin has accepted the position as Associate Director of Accounts Payable. Kim has an extensive career in accounts payable management for both public and private businesses and has been a Spartan for the past eight years.

Kim will be directing the Accounts Payable team on behalf of San Jose State University with a focus on service, efficiencies, and innovation. Kim joined San Jose State University in 2012 and has had successively responsible roles including her most recent as the interim Associate Director. Prior to joining the university, she spent ten years as the Accounts Payable Manager for a local water industries company. She is well versed in higher education accounts payable trends, procard management, and staff leadership. Her skills and experience will benefit the campus and departments as we work together on effective utilization of our resources.

Please congratulate Kim Gamblin on her new role within Finance & Business Services.

May LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for May 2019 payroll must be received by Finance Support no later than Monday, May 20th at 5:00 p.m.

For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu .

IMPORTANT CHANGE: For faculty who are on release time, employee profile requests are no longer required. Please review the new Reimbursed Time Authorizations guidelines.

We cannot guarantee that requests for changes received after the deadline will be captured for the May payroll cycle.

Reminder: Payroll expenditures for Fiscal Year 2018/19 will reflect regular/negative pay for the months of July 2018 through June 2019; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2018 through May 2019. Positive pay for Fiscal Year 2019/20 will reflect expenditures for the twelve month period of June 2019 through May 2020.

Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact Finance Support at finance-support@sjsu.edu or 4-1558.