Update- New State Added to Restricted Travel List

With the effective date April 15, 2019, South Carolina has been added to Assembly Bill 1887, the law restricting the funding or sponsoring of state business travel to states with discriminatory laws.

The current list of restricted states are as follows:

  • Alabama
  • Kansas
  • Kentucky
  • Mississippi
  • North Carolina
  • Oklahoma
  • South Carolina
  • South Dakota
  • Tennessee
  • Texas

Background

As of January 1, 2017, the CSU Travel Policy and Procedures has been revised to comply with Assembly Bill 1887, which added Section 11139.8 to the Government Code relating to discrimination and was approved by the governor in September, 2016.  As a result of this law, it has been determined that SJSU is restricted from requiring employees to travel to certain states, and is prohibited from approving funding or sponsoring travel to those states with laws enacted to void or repeal discrimination protections, or, to authorize or require discrimination.

Exceptions to the prohibitions that may be granted, and of note to SJSU, include the following (see SJSU Travel Guide for the complete list):

  • To meet contractual obligations incurred before January 1, 2017.
  • To participate in meetings or training required by a grant or required to maintain grant funding.
  • For the protection of public health, welfare, or safety, as determined by the CSU or other state agencies.

The list of affected states is maintained on the California State Attorney General website, State of California Department of Justice.  Travelers and approvers are advised to check the website when planning or approving out-of-state travel.  Auxiliary funds may be used for travel to restricted states.

References

2018-19 Fiscal Year End Deadlines

Fiscal Year 2018-19 will end on June 30th. To help facilitate a smooth and successful year-end close, there are a number of steps departments need to accomplish. The Finance Service Group 2018-19 Year End Guide has useful process information, reminders and tasks for departments to follow.

If you have any questions, please contact Finance Connect at financeconnect@sjsu.edu or 4-1558.

 April LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for April 2019 payroll must be received by Finance Support no later than Friday, April 19th at 5:00 p.m.

For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu .

IMPORTANT CHANGE: For faculty who are on release time, employee profile requests are no longer required. Please review the new Reimbursed Time Authorizations guidelines.

We cannot guarantee that requests for changes received after the deadline will be captured for the April payroll cycle.

Reminder: Payroll expenditures for Fiscal Year 2018/19 will reflect regular/negative pay for the months of July 2018 through June 2019; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2018 through May 2019. Positive pay for Fiscal Year 2019/20 will reflect expenditures for the twelve month period of June 2019 through May 2020.

Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact Finance Support at finance-support@sjsu.edu or 4-1558.