Finance Open Lab Schedule for February to April 2019

Finance Open Labs have been scheduled for February to April 2019

Open labs are informal sessions where qualified personnel are available to assist department users who have access to the finance applications: CFS, FTS, Finance Data Warehouse, and Campus Marketplace. Come to an open lab for help on a number of topics:

  • Understanding procurement and finance policies and guidelines
  • Entering Requisitions or Travel Authorizations/Reimbursements in FTS
  • Ordering from Campus Marketplace and Staples Advantage
  • Running or reviewing Finance Data Warehouse reports
  • Managing PO encumbrances
  • Completing a PO Change Order Request
  • Recording receipts and inspections
  • Uploading Purchase Order invoices in e-Invoice
  • Reviewing PO/requisition information in CFS
  • Checking the payment status for a PO invoice, Direct Payment or Reimbursement

Unless noted, labs are scheduled for Fridays from 9:00 a.m. to 12:00 p.m. in Clark Hall 505 on each of the days listed below. Be sure to bring your login information with you. Please refer back to this announcement for schedule changes.

  • February 1
  • February 15
  • March 1  ** Cancelled
  • March 14  ** A Thursday session from 2 p.m. to 5 p.m.
  • March 29
  • April 5
  • April 26

Please refer to Finance Training and Tutorials for required and recommended training plus resources for new and current employees.

Resolved – Missing Travel Reimbursements in FTS

Last week we informed the campus of a problem in FTS regarding missing Travel Reimbursements.  The Travel Reimbursements were restored in FTS and issue resolved.

For employees who submitted for approval a new Travel Reimbursement to replace the missing one, please log into FTS to cancel the original reimbursement (the one associated to the Travel Authorization) in order to close the duplicate request. Please forward this message to any staff or faculty you feel should be notified.

If you have any questions or if you are unable to locate a Travel Reimbursement, please contact Finance Support at financeconnect@sjsu.edu or 4-1538. We apologize for the inconvenience.

 

December Accounting Period Close

For employees who track or manage department budgets, please note that the month of December 2018 is now closed in CFS.

This means that the General Ledger (GL) system will not accept any more entries with a December journal date. December transactions can still be entered into the GL system, but the journal date must be 1/1/2019 or later. The current period open is January 2019.