New Special Projects Manager for Finance

From Marna Genes, AVP-Finance:

I am pleased to announce a new position for Shauna Rios in the Finance group. On March 19th, Shauna will assume the role of Manager-Special Projects. Her portfolio is best described as wide-ranging – it includes Public Records Act requests, business process redesign, change management, and project management. In this new role, Shauna’s focus will be on improving your experience with our systems, processes, procedures and policies. Her efforts will guide us in providing better resources (education), streamlining processes, and increasing response times. I hope you will partner with her in this new and exciting role.

About Shauna: Shauna started with SJSU in 2007 as the Assistant to the AVP of Finance. Her commitment to customer service made her stand out as an ideal candidate to lead Finance’s customer service team in 2011, and she was one of the founding members of the Finance Support unit when it formed in 2013. Shauna holds a BA in Liberal Studies from CSU Stanislaus, where she also worked prior to coming to SJSU.

February Accounting Period Close

For employees who track or manage department budgets, please note that the month of February 2018 is now closed in CFS.

This means that the General Ledger (GL) system will not accept any more entries with a February journal date. February transactions can still be entered into the GL system, but the journal date must be 3/1/2018 or later. The current period open is March 2018.

March LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for March 2018 payroll must be received by Finance Support no later than Tuesday, March 20 at 5:00 p.m.

For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu .

For faculty who are on release time and/or any split funding changes, employee profile requests must be approved by the Dean’s Office prior to submittal to our office. The Release Time Authorization (RTA) form for faculty on release time with the Research Foundation should be sent to Faculty Affairs – please do not send the RTA form to Finance Support.

We cannot guarantee that requests for changes received after the deadline will be captured for the March payroll cycle.

Reminder: Payroll expenditures for Fiscal Year 2017/18 will reflect regular/negative pay for the months of July 2017 through June 2018; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2017 through May 2018. Positive pay for Fiscal Year 2018/19 will reflect expenditures for the twelve month period of June 2018 through May 2019.

Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.