January Accounting Period Close

For employees who track or manage department budgets, please note that the month of January 2018 is now closed in CFS.

This means that the General Ledger (GL) system will not accept any more entries with an January journal date. January transactions can still be entered into the GL system, but the journal date must be 2/1/2018 or later. The current period open is February 2018.

Finance Staffing Updates

Contracts and Purchasing Services welcomed Sylvia Sosa to the Contracts team in January. Sylvia was a contract analyst in FD&O for the past 12 years, so she is very familiar with SJSU. Her assignments include public works contracts, international contracts, clinical contracts, and University Organization Agreements. She is quickly stepping into her new role. Welcome Sylvia!

Contracts and Purchasing Services saw the departure of Contract Manager Rabea Worthwein-Mack, as she accepted a position at San Francisco State, during the month of December. She will enjoy a much shorter commute to work.

Accounting Services said goodbye to Assistant Director Kim Napoli last week. Kim is now at East Bay as their University Controller for Accounting & Fiscal Services. A search is underway for her replacement. We wish Kim all the best in her new role!

Gloria Sotelo in Accounts Payable retired in December. Gloria worked at SJSU for nearly 30 years, and was a true Spartan. A search is underway for her replacement.

The search for a Director of Acquisitions Management is still underway following Valorie Gale’s retirement in December. Once the new Director is on board, plans are in the works to re-define the responsibilities of the vacated Contract Manager position, which included the Public Records Act requests. Currently, AVP Marna Genes is responding to issues ordinarily addressed by both the Director and Contract Manager positions.

February LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for February 2018 payroll must be received by Finance Support no later than Tuesday, February 20 at 5:00 p.m.

For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu .

For faculty who are on release time and/or any split funding changes, employee profile requests must be approved by the Dean’s Office prior to submittal to our office. The Release Time Authorization (RTA) form for faculty on release time with the Research Foundation should be sent to Faculty Affairs – please do not send the RTA form to Finance Support.

We cannot guarantee that requests for changes received after the deadline will be captured for the February payroll cycle.

Reminder: Payroll expenditures for Fiscal Year 2017/18 will reflect regular/negative pay for the months of July 2017 through June 2018; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2017 through May 2018. Positive pay for Fiscal Year 2018/19 will reflect expenditures for the twelve month period of June 2018 through May 2019.

Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.