New Fixtures, Furniture & Equipment Procurement Requirements

Campus Purchase Approvers:

In response to requests to clarify the regulatory requirements for accessibility and fire life safety and; in an effort to expedite Fixtures, Furniture and Equipment (FF&E) purchasing, a new policy has been developed by Facilities Development & Operations for FF&E permits.  The policy is based on the 2013 California Building Code and should be used to determine if a permit is required  by Facilities Development & Operations prior to submitting a requisition to Contracts & Purchasing  Services for the procurement of such FF&E items.

Fixtures, Furniture and Equipment Permits are required for the following:

  • items weighing over 400 pounds
  • items over 5 feet, 9 inches in height
  • systems and modular furniture regardless of height
  • items being installed or placed in a hallway or other area of egress
  • items such as, fume hoods, portable generators, portable kilns
  • items which require alteration to existing electrical, mechanical, plumbing or structural design
  • items which are intended to alter the usage or occupancy of a classroom, lab or offices

The full procedure further identifies items for which permits are “not required, but strongly recommended for review” and those items that do not require FF&E permits prior to purchase.  It is recommended that campus requestors utilize the criteria to determine the need to submit a Work Order with iService for FD&O review prior to sending a requisition for purchase to Contracts & Purchasing Services.  This will minimize potential delays.

Once a permit is approved, it should be attached to the requisition and forwarded for purchase.

The new procedure can be viewed in its entirety at:

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