Monthly Archives: July 2013

Fiscal Year 2012-13 Close

For employees responsible for department budget and financial management , fiscal year 2012-13 is now closed in CFS (Common Financial System); therefore there will be no more transactions or adjustments for that year. Final financial reports for the year are now available in the Data Warehouse.

All periods in fiscal year 2013-14 are now open. The Budget Office has transferred funds to departments for encumbrances that were outstanding on June 30, 2013 in funds 70000 (Operating Fund) and 70012 (SSETF Fund). IRA funds (61XXX, with the exception of 61018-Spartan Daily) and funds formerly used to collect course fees (many 62XXX funds) are now closed. Please make sure to move any student or staff employees paid from these funds to another appropriate fund before the July LCD process occurs.

 If you have any questions, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.

FTS Enhancements

Finance is excited to announce the implementation of system enhancements to Financial Transaction Services.

The improved FTS is scheduled to go-live on Wednesday, July 17 at 8 a.m.  To ensure we have a successful transition, FTS will be unavailable to users beginning July 16 at 5 a.m.  Of course, we will inform you of any changes.

Many of the FTS enhancements will not be apparent to users. However, there are some new features to look for:

User Preferences:  Searching and navigating for specific codes is now much easier! Instead of scrolling through a long list of codes (e.g., account, project, location) to add  to your preferences, a criteria field now exists to locate a particular code.

Other useful tools added to this panel include the ability to navigate results from one page to another by using the drop down page tool, and the option to limit the number of results appearing on a page.

Travel Authorizations and Reimbursements:  Access to view attachments pertaining to a travel request will be restricted to the Requestor, Traveler and Approvers/Reviewers in the Traveler’s home department or department responsible for the expense.

In addition to the upgrades, FTS will have a new URL  fts.sjsu.edu, so please update your bookmarks.

Do forward this announcement to staff/faculty in your area as you feel appropriate.

If you have any questions, please contact Information Support Services at  iss@sjsu.edu .