Several Finance Open Labs have been scheduled from January to March 2013.
Open labs are informal sessions where qualified personnel are available to assist department users who have access to the finance systems: CFS, FTS and CFS Data Warehouse report. Come to an open lab for help on a number of topics:
- Understanding procurement and finance policies and guidelines
- Entering Requisitions or Travel Authorizations/Reimbursements in FTS
- Managing PO encumbrances
- Assistance in reviewing financial activity in a CFS Data Warehouse report
- Navigating the Finance website
- Recording receipts and inspections
- Reviewing PO/requisition information in CFS
- Locating payment status of a voucher
All labs run on Fridays from 9:00 a.m. to 11:00 a.m. in Clark Hall 505 on each of the days listed below. Be sure to bring your login information with you.
- January 11
- January 25
- February 8
- February 22
- March 8
- March 22
For personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.
Any changes to the distribution of funding for payroll expenses that you would like made for December 2012 payroll must be received in the University Budget Office no later than Friday, December 21, at 5:00 p.m.
For staff member changes, all requests can be submitted directly to the University Budget Office:
Alicia Wagner/University Budget Office
Extended Zip 0004
For faculty who are on release time and/or any split funding changes, employee profile requests must be approved by the Dean’s Office prior to submittal to the University Budget Office. The Release Time Authorization (RTA) form for faculty on release time with the Research Foundation should be sent to Faculty Affairs – please do not send the RTA form to the University Budget Office.
We cannot guarantee that requests for changes received after the deadline will be captured for the December payroll cycle.
Reminder: Payroll expenditures for Fiscal Year 2012/13 will reflect regular/negative pay for the months of July 2012 through June 2013; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2012 through May 2013. Positive pay for Fiscal Year 2013/14 will reflect expenditures for the twelve month period of June 2013 through May 2014.
If you have any questions, please contact Alicia Wagner at email@example.com or ext. 4-1555
Departments who were previously notified about accounts transferring to SJSU from the Research Foundation on January 2, 2013 are reminded about two upcoming information sessions:
Friday, December 14th, 1:30-3:00pm in Engr 189
Tuesday, January 8th, 9:00-10:30am in Engr 285/287
An overview of the necessity for the transfer will be provided followed by a question and answer period. We hope you can attend one of the sessions. If not, materials will be available online following the first session. A notice will be sent when they are posted.