Academic Scheduling & Space Management: Spring 2025 Reminders + Final Exams Changes

The Spring 2025 class schedule will officially be published on Tuesday, October 22, 2024 in MySJSU and on the Class Schedule website homepage and navigation. Advance Registration for continuing students will begin on Tuesday October 29, 2024. 

Effective Spring 2025 per the recently revised University Policy S17-1, the now called “Culminating Activities and Final Examination Period” schedule will begin at 8:30 am rather than 7:30 am. Additionally, all time slots will be two (2) hours in length rather than two hours (2) and fifteen (15) minutes. 

Department Schedulers now have access to: 

  1. Update Instructor(s) in MySJSU for Regular Session classes through Wednesday, February 19, 2025 at 11:59pm (Enrollment Census Date). 
  2. Submit via OnBase (Regular Session) and DocuSign (Special Session/SJSU Online). Review our Post-Production Academic Scheduling Forms ABSO Hub page for details on which forms to use and best practice timelines. Two critical reminders are to:  
    • Use both Cancel + Add Forms for any instruction modes or meeting pattern changes. 
    • Review room capacity of the assigned room before increasing enrollment capacity by using the Enrollment Status Summary Dashboard (ESSD).  

Questions? Email your college schedulers or academicscheduling@sjsu.edu.

Academic Scheduling & Space Management (AS&SM): Scheduling Sections with Multiple Session Codes

In an effort to align the state-support and self-support class schedule production, AS&SM is scheduling Special Session (10W) and SJSU Online (ONL) classes following the same data entry timeline in Round 1 and 1.5 for the Spring 2025 Class Schedule Production.

In future, AS&SM will implement a change in process to simplify Special Session (10W) and SJSU Online (ONL) class schedule production, where all department schedulers will be able to enter this data at the department level at the same time as Regular Session (1). The School of Information is piloting this process change for Spring 2025. The Department of Applied Data Science and SJSU Online will join the pilot program for the Fall 2025 class schedule production.

For step-by-step instructions on how to schedule classes in MySJSU, follow our Basic Quick Guide: Processing Single Component Classes. For additional resources for new department schedulers and requesting access to MySJSU, visit our ABSO AS&SM Hub “Getting Started” page.

Academic Scheduling & Space Management: Winter 2025 Published

The Winter 2025 Class Schedule is published. The Winter 2025 calendars for Current SJSU students and Open University Students are also available, which include registration and payment deadlines essential to our students academic success.

Per the Winter 2025 Production Guidelines, AS&SM “rolled” Winter 2024 active sections to create a draft Winter 2025 schedule in MySJSU (PeopleSoft). All active sections were updated to “Tentative”. As AS&SM entered data for submitted Academic Scheduling Intersession DocuSign Forms, the status was changed to “Active”. As of today, September 24, 2025, there are several “Tentative” sections still included in MySJSU (these are not visible to students). Department schedulers and colleges should review their list of “tentative” sections in case they want to activate them. AS&SM will plan to delete them from MySJSU on October 4, 2024.

Questions? Email academicscheduling@sjsu.edu or contact your college schedulers.

Enrollment Status Summary Dashboard: Spring 2025 Available

In support of our Spring 2025 class schedule production (regular session), Institutional Research & Strategic Analytics (IRSA) have added Spring 2025 to the term filter in the Enrollment Status Summary Dashboard (ESSD). The dashboard will auto-populate to Fall 2024 until September 18, 2024, which is Enrollment Census Date. On September 19, 2024, the dashboard will switch over to auto-populate to Spring 2025.

What is this the Enrollment Status Summary Dashboard (ESSD)? ESSD data allows academic colleges and departments to answer a number of questions as the Academic Affairs Division strives to meet its budgeted enrollment plan and review their regular session class schedules, including the effective use of classroom resources. Refer to the “Definitions” tab in the dashboard for detailed explanations of column data. The dashboard data refreshes nightly from MySJSU (PeopleSoft).

How do I use the dashboard for Spring 2025? You can view the “rolled” Spring 2025 class schedule data (copied from Spring 2024), which is currently being directly adjusted by department scheduling staff in MySJSU (PeopleSoft) through September 30, 2024. Between October 1-18, 2024, Academic Scheduling & Space Management (AS&SM) staff will audit and make final revisions to the data. The Spring 2025 class schedule will be posted on Tuesday, October 22, 2024 and advance registration for continuing students will begin on Tuesday, October 29, 2024. Refer to the Registrar’s Office Spring 2025 Calendar for important student and instructor dates and deadlines.

How do I download ESSD Data? To download the ESSD data into a spreadsheet, in the bottom right corner of the dashboard, hover over the (1) “Choose format to download” button and select (2) “Crosstab”.

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Then, select (1) the “Sections” sheet, (2) the format “CSV”, and click (3) “Download”. 

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Once the data is downloaded, you can add a filter to remove the “Totals” columns and save the document as a MS Excel doc or load the data in Google Sheets to filter or add formulas as desired.

Exciting Training Opportunities for Staff this Fall

ABSO is excited to offer two new specialized training courses for department staff this fall semester. These courses are part of the ABSO Certificate Program and are designed to provide key skills and insights into event planning and budgeting, essential for effective departmental operations. Both courses will be delivered through Canvas, using a mix of in-person, Zoom, and pre-recorded sessions for flexible learning.

Event Planning (October 2024)
This course offers a comprehensive overview of event planning at SJSU, from initial concept development to post-event follow-up. Led by campus subject matter experts, you will participate in four interactive modules scheduled throughout October, with the first module starting on October 10. This course is ideal for those responsible for organizing small or large events. However, all department staff are welcome to join and enhance their skills!

Basic Budget & Financial Management (November 1, 2024 – January 17, 2025)
This training series aims to equip staff with the essential skills needed to manage departmental finances. From understanding budgeting basics to navigating financial processes and systems, the course provides practical insights and tools tailored for beginners and those seeking a refresher. The series consists of seven sessions, beginning on November 1 and concluding on January 17. Sessions will be delivered via Zoom and pre-recorded videos, offering flexible participation.

If you’ve already completed previous courses in the ABSO training program, this is your opportunity to fulfill the requirements for the Foundational track and earn a badge! Don’t miss out on the chance to grow professionally and contribute more effectively to your department’s success. Sign up now!