Academic Scheduling & Space Management (AS&SM) is sharing several important reminders and updates with you to prepare for the Academic Year 2025-2026:

• • AS&SM Website Moving Effective July 1, 2025
  • Class Schedule Production for Winter/Spring 2026
  • Lecture Room Request Timelines for Fall 2025

AS&SM Website Moving

Since January 2024, AS&SM has been working to migrate internal process content from the standalone AS&SM website to the ABSO AS&SM Hub. As part of this initiative, all essential content has been streamlined and integrated into the Provost’s Office / ABSO website.

The standalone AS&SM website will be officially unpublished on July 1, 2025. A redirect will be in place to guide visitors from the current site to the Provost’s Office / ABSO website. 

Class Schedule Production

Refer to the one-page Winter/Spring 2026 Class Schedule Production Calendar for key dates. For comprehensive guidelines and timelines, refer to the Winter 2026 Class Schedule Production Packet and Spring 2026 Class Schedule Production Packet.

• • Winter 2026 Earlier Start of Term: The Winter 2026 term will begin earlier than usual due to the limited number of instructional days available in January before the Martin Luther King Jr. Holiday. The term instructional days are scheduled on December 22–23, 2025 and January 2–16, 2026 (13 total instructional days).

• • Spring 2026 Shortened Timeline: To allow AS&SM time to assign classes to lecture rooms and based on survey feedback collected earlier this year, the Round 1 and Round 1.5 timelines for Spring 2026 class scheduling will be compressed.
    • Round 1: September 2–9, 2025 = 6 business days (previously 9 business days)
    • Round 1.5: September 16–22, 2025 = 5 business days (previously 7 business days)
    • Round 2: October 6–8, 2025 = 3 business days (no change)

Lecture Room Request Timelines

The submission timelines for events and ad hoc/supervision classes in lecture rooms ensure scheduling priority. The priority applies to both University Lecture Rooms (ULRs) and College Managed Lecture Rooms (CLECs).

• • Ad Hoc / Supervision Classes in Lecture Rooms: AS&SM begins accepting requests for classes with occasional meetings or supervision classes one month before the first day of classes. For Fall 2025, these requests will be accepted starting on 7/20/2025.
    • Use the ULR Request Form or CLEC Event List for:
      • supervision classes with TBA meeting patterns; or, 
      • classes with occasional meetings up to 8 meetings total (instruction modes 03, 04, & 11).
    • Use the OnBase Change Form for supervision classes with a designated day and time (instruction modes P, 05, & 06).

• • Event Requests in Lecture Rooms: For Fall 2025, AS&SM will being accepting event requests in lecture rooms (excluding final exams week) on the following schedule:
    • Friday, Saturday, and Sunday: Begin accepting on 7/1/2025.
    • Monday through Thursday: Begin accepting on 9/4/2025. The first allowable date for Monday through Thursday events is 9/8/2025. This delay accommodates the high volume of activity in the first three weeks of the semester, especially as it relates to relocating classes to support accommodation or pedagogical needs. Delaying Monday through Thursday event scheduling in lecture rooms allows us to manage these critical changes effectively.