As we approach the holidays, please be aware of several year-end deadlines related to UP processes. In addition, take note of the various campus holidays in November and December, including the campus closure on December 31. If you have any questions, please contact Your UP Representatives.
November 28-29/Campus Closed for Thanksgiving: November 28 is a scheduled holiday and November 29 is a rescheduled holiday. No personal leave needs to be taken for either day.
November 19/Recruiting: Last day to submit a response to an “Approval to Extend a Conditional Offer” email for the final employee start date of December 9, 2019. All complete responses must be received by 8:00 a.m. on this day. Incomplete responses may delay the employee’s start date.
December 3/Recruiting: Last date to submit a response to an “Approval to Extend a Conditional Offer” email for employees with a start date of January 6, 2020, in order for the offer letter to be sent before the holiday break. All complete responses must be received by 8:00 a.m. on this day. For employee start dates after January 6, the offer letter will be sent to the candidate when operations resume in January 2020. Incomplete responses may delay the employee’s start date.
December 6/Mailing Address: Last day to update your mailing address to ensure your W-2 is mailed to the correct location. See Change My Address and other info to review your address and make any necessary changes. The State Controller’s Office will mail W-2s at the end of January 2020.
December 9/New Hires: Last new employee start date for 2019. This includes emergency hires, casual workers, and regular or temporary employees.
December 11/Position Management: Last day to submit funding, department and approval structure position management changes for December payroll. Changes received after this date will be processed in January 2020.
December 13/Recruiting: Last day a fully-approved Request to Recruit, including a fully-signed Position Description, can be received in order for the job to be posted by December 20, 2019. Requests to Recruit received after this date will be posted in January 2020. As a reminder, a vacancy will not be posted without a signed Position Description.
December 23/Absence Management: Last day to enter and approve December absences. To ensure accurate and timely pay for the December pay period, all absences for both salaried and hourly employees must be entered and approved no later than 12:00 p.m. on Monday, December 23, 2019. See Enter My Absences or Approve Absences.
December 25-30/Campus Closed for Winter Holidays: The campus is closed from December 25 through December 30 for the holidays. No personal leave needs to be taken for these days. Please note: If the Governor and/or Chancellor provide additional time off prior to December 25 as they have in previous years, we will notify you separately.
December 31/Campus Closure: The campus is closed on December 31. All employees (excluding 10-month AY faculty) must use vacation, personal holiday or compensatory time off for the December 31 campus closure. Bargaining unit employees, other than 12-month faculty, should work with their manager if they do not have enough time to cover the closure date. MPPs, confidential employees and 12-month faculty are required to use vacation, personal holiday, or CTO.
December 31/Paycheck Distribution: University Personnel South (UPD Building/3rd Floor) will be open from 8:00-9:00 a.m. on Tuesday, December 31 for employees who wish to pick up their December paycheck. Employees must bring a photo ID and may only pick up their own check. Department contacts can pick up paychecks when the campus reopens on January 2, 2020, from 9:00 – 11:00 a.m.
January 1, 2020/Campus Closed for New Year’s Day: The campus is closed on January 1 and no personal leave needs to be taken for this day.
January 1, 2020/Open Enrollment: All open enrollment changes will be effective January 1, 2020. Please review your December pay stub to confirm your changes have been processed. If you have any questions regarding your open enrollment changes, please contact your Benefits Representative.
January 6, 2020/New Hires: First new employee start date (includes emergency hires, casual workers, and regular or temporary employees) and first New Employee Orientation for 2020