Obtaining Student Data Warehouse Access

To request access to the Student Data Warehouse, complete the Student Data Warehouse Request Form. The form provides Institutional Effectiveness and Analytics (IEA) and Information Technology (IT) with information about your data needs and confirms that you have completed the required data security training.

After the appropriate user role has been determined, an electronic document is circulated to your manager and the data stewards (the offices of Undergraduate Admissions, Graduate Admissions and Program Evaluations, and the Registrar.)

If all requests are approved, you will receive an e-mail confirmation.  If your request is not approved at any point in this process you will also receive an e-mail. The access request and approval process is summarized in the diagram below.



Intro to Student Data Warehouse Training Video and Updates

Good afternoon,

The Introduction to Student Data Warehouse Training Video is now accessible online. You may view the video at your convenience by visiting the link below:


Also, the link to join the training remotely this afternoon has been updated. To join the training remotely please visit https://sjsu.zoom.us/j/669982796





Student Data Warehouse Training Schedule

NOTE: The scheduled time for the sessions below has been changed to 4:00 – 5:00 PM

Hello Everyone,

The purpose of this message is to share with you the schedule of upcoming Student Data Warehouse training sessions. Please RSVP to the invite for the session(s) you plan to attend at your earliest convenience. If you have not yet attended a Student Data Warehouse training or if your access to the Student Data Warehouse has not yet been granted, please contact me. Also feel free to send me an e-mail or call with any questions.

Graduate Student Tracker Introduction and Open Lab – This session will focus on an introduction to the Graduate Student Tracker Dashboard (first 45 minutes) followed by an opportunity to run reports for your department or college

Date/Time: Thursday, May 2nd (4:00 – 5:00 PM)
Location: Clark Hall Room 505

Introduction to the Student Data Warehouse – This session is for faculty and staff who have not previously attended training or those who would like to review the basic features of the Student Data Warehouse.

Date/Time: Tuesday, May 7th (4:00 – 5:00 PM)
Location: Clark Hall Room 505

Student Data Warehouse for Intermediate Users – This session is for faculty and support staff who have previously attended a Student Data Warehouse training session. We will go into more detail on the data in the individual dashboards.

Date/Time: Thursday, May 9th (4:00 – 5:00 PM)
Location: Clark Hall Room 505

You may join the sessions remotely by following this link: https://sjsu.zoom.us/j/948550293

About the Student Data Warehouse

The Student Data Warehouse leverages Oracle Business Intelligence Enterprise Edition to deliver customized dashboards and reports built with student records data. Combining records from PeopleSoft, the enrollment census, and other sources, the Student Data Warehouse facilitates access to student data for analysis and many college and department operational needs. Listed below are some sample topics the Student Data Warehouse can help you explore:

• What are the enrollment numbers in the individual colleges/departments/courses/sections ?
• What are the trends in course fill rates/FTE?
• In which courses have students been more/less successful?
• Which student populations/colleges/departments/majors have higher graduation rates?