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Web Transfers & Finance Data Warehouse Training on June 6

May 21st, 2013

Finance Training Scheduled

Two training courses have been scheduled for June 6. Both courses are intended for those employees who have not yet received this training.

GL002 Web Transfers Training

This training covers how to process web budget and web expense transfers. It also covers hospitality payments and interdepartmental transfers. Please check with your upper management to determine if web transfers are necessary for your job responsibilities.

8:30 am to 9:30 am
Thursday, June 6
Clark Hall 505

FIN008 Finance Data Warehouse Training

This training covers running department financial reports. If you are interested in attending, you must enroll in the class session 2 days prior to confirm your access.

9:30 am to 11:30 am
Thursday, June 6
Clark Hall 505

Enroll by June 4

For detailed instructions on how to enroll in a training course, view Search for a Course & Enroll in a Session (pdf).

Questions

If you have any questions, please contact Information Support Services at 408-924-1530 or info-support@sjsu.edu.

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All Employees Must Complete this Form by Jan 31

January 15th, 2013

All Employees Now Mandated Reporters for Suspected Child Abuse

Per California Penal Code §§ 11164-11174.3 (the California Child and Neglect Reporting Act or CANRA) and California State University Executive Order 1083 (pdf), every CSU employee is now a mandated reporter for suspected child abuse or neglect. Only volunteer employees are exempt.

All Employees Must Complete this Form by Jan 31

To comply with the Executive Order, each employee must complete the Acknowledgment of Mandated Reporter Status and Legal Duty to Report Child Abuse and Neglect form (pdf) and submit it to Human Resources no later than January 31, 2013.

Online Training

An online training course is being developed by the Chancellor’s Office and, once it is available, each employee must complete that as well. We will provide more information about how to do that once the course is available. In lieu of that training, please review the following information outlined in California State University Executive Order 1083 (pdf):

  • Section II: When Reporting is Required
  • Section III: Abuse That Must be Reported
  • Section IV: What is Not Child Abuse?

Reporting Procedures

Section VI of the Executive Order outlines the procedures for making a report and identifies Form SS 8572 Suspected Child Abuse Report (pdf) which must be completed and submitted once the incident has been reported.

Per the Executive Order, we have designated the Associate Vice President for Human Resources, currently Jim Cimino, as the Mandated Reporting Coordinator for San José State. All other managers in Human Resources have been designated as the backup coordinators and will be trained accordingly.

Questions

Going forward, all position descriptions and job announcements will include language that indicates the incumbent is a mandated reporter. Existing positions descriptions do not need to be updated.

If you have any questions, please contact Human Resources at 408-924-2250 or hrsg@sjsu.edu.

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Auxiliary Transfer Information Session – Presentation Now Available

January 2nd, 2013

 

The slides from the first Auxiliary Transfer Information Session are now available at Finance Presentations.

The information session will be repeated on:
January 8
9 am—10:30 am
Engineering 285/287
 
In you have any questions, please contact Finance Connect at 408-924-1558 or financeconnect@sjsu.edu.

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Finance Open Labs Scheduled

August 7th, 2012

Open Labs

Several Finance Open Labs have been scheduled (as listed below). Open labs are informal sessions where qualified personnel are available to assist department users who have access to the Finance System (CFS), including Finance Data Warehouse and Financial Transaction Services (FTS). Come to the open lab for help on a number of topics, including:

  • Understanding Procurement policies and guidelines
  • Entering web requisitions/travel reimbursements in FTS
  • Running a PO Life Cycle report in CFS
  • Assistance in reviewing financial activity in a Finance Data Warehouse report
  • Navigating the Procurement/Accounts Payable website
  • Recording receipts and inspections

Assistance

Employees in need of training to access the Finance systems (FTS, CFS and Data Warehouse) should contact the CMS Help Desk first for assistance. For a list of training courses required to access the Finance systems, see Training for Employees. Please contact the CMS Help Desk at cmshelp@sjsu.edu or 408-924-1530 if you have any questions.

Schedule

Update: The October 19 Open Lab has been cancelled. We apologize for any inconvenience.

Finance Open Labs
Date Time Location
Fri, July 27 8 am to 10:30 am Clark Hall 505
Fri, Aug 10 8 am to 10:30 am Clark Hall 505
Fri, Aug 24 8 am to 10:30 am Clark Hall 505
Fri, Sept 7 8 am to 10:30 am Clark Hall 505
Fri, Sept 21 8 am to 10:30 am Clark Hall 505
Fri, Oct 5 8 am to 10:30 am Clark Hall 505
Fri, Oct 19 cancelled cancelled
Fri, Nov 2 8 am to 10:30 am Clark Hall 505
Fri, Nov 16 8 am to 10:30 am Clark Hall 505
Fri, Nov 30 8 am to 10:30 am Clark Hall 505
Fri, Dec 14 8 am to 10:30 am Clark Hall 505

 

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New FTS Travel Component to Go-Live

March 29th, 2012

Travel Reminder

As announced earlier this month, the new Travel Authorization and Reimbursement component in Financial Transaction Services (FTS) is scheduled to go-live Wednesday, April 4. To implement the new component, please be aware of following:

  • Complete and submit all your Travel Reimbursements by 5:00 pm Monday, April 2. Travel Reimbursements in open status after that time will be cancelled.
  • FTS will be unavailable from 12:00 Noon Tuesday, April 3 until go-live Wednesday, April 4.
  • A FinanceConnect listserv message will be sent to you once FTS is back online and live with the new component.

Activate Your Account

When the system comes back online, you will be able to sign in using your SJSUOne ID and password. If you have not yet done so, visit SJSUOne Activate Your Account. To activate your account, you will need your 9-digit SJSU ID (Tower ID), your birth date and your mailing address.

Travel Enhancements

The new Travel Authorization and Reimbursement Component feature a number of enhancements including: 

  • System sign in using your SJSUOne account with every faculty, staff and student having automatic access to this system as a Traveler
  • Paperless approval routing for both Travel Authorization and Travel Reimbursements – No more routing forms for signature!
  • Electronic submission of Travel Reimbursements, uploading supporting documentation and receipts
  • Automated email messages, communicating review, approval and submission information to travelers and Approving Officials
  • Review capability for submitted Travel Authorization and Reimbursement requests, allowing the traveler to check on the status of their request and where it is in the approval process
  • One trip number assigned, creating a correlation between the Travel Authorization and the Travel Reimbursement

Travel Tutorials

The new travel component is user friendly and training is not required. An online user guide will be available on MySJSU shortly after go-live.

Meeting for Finance Users

Details about the new Travel Authorization and Reimbursement component will be presented at:

Finance Spring 2012 What’s Up? Meeting
Wednesday, April 4
2:00 pm – 3:30 pm
ENG 189
All campus Finance users are encouraged to attend

Contact FinanceConnect

Please share this information with staff and faculty in your area, as appropriate. If you have any questions or concerns, please contact the FinanceConnect Hotline at 924-1558 or financeconnect@sjsu.edu.

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