Blog Content

Changes to Recruitment & On Boarding Processes

June 5th, 2015 by Shelley PeraltaLeyva


Human Resources recently rolled out the following changes in the recruitment and on boarding processes based on feedback we have received from our managers and staff, as well as our new employees.

Position Descriptions

Position Descriptions must be signed by Workforce Planning and the Appropriate Administrator in the department before a job will be posted. This ensures we can send the PD to the candidate along with the offer letter as soon as we receive the acceptance information.

Employee Profiles 

An Employee Profile is no longer required to be submitted at the time of appointment. Only the email outlining the details of the appointment from the Appropriate Administrator is required.

Deadline Change

The deadline for the Appropriate Administrator to email the appointment details to Workforce Planning is now Tuesday morning at 8:00 a.m. in order to have your new employee start the next Monday. This ensures Workforce Planning and Employee Services have ample time to process the candidate’s information so they are able to use email and other services on their first day.

Use of iSupport to Submit Selection Packet

Instead of emailing your selection packet to Workforce Planning, you will open an iSupport change ticket and attach the materials. The ticket may be opened by the Appropriate Administrator or his or her designee. See the On Boarding in iSupport user guide on our website for step-by-step instructions.

As always, we are here to help, so please let us know if you have any questions and don’t hesitate to provide us feedback as you use the new iSupport process. We welcome your input as we continue to work to make this process more streamlined for you and more helping and caring for our new employees.


Smoke Free Campus

June 5th, 2015 by Shelley PeraltaLeyva


SJSU will become tobacco and smoke free on August 1, 2015. This means that tobacco products, such as cigarettes, chewing tobacco, smokeless tobacco, vape pens and e-cigarettes, will not be permitted in or outside any buildings, including the Event Center and those on South Campus, or in parking areas. While this is welcome news to many of you, we understand the transition may be challenging for some.

A variety of smoking cessation programs are available to SJSU faculty and staff through the health benefit providers, LifeMatters EAP, and organizations including Breathe California and the California Smoker’s Hotline.

A Tobacco Cessation workshop lead by LifeMatters will be held July 22, 2015 from 10:00 a.m. to 11:00 a.m. in Clark 547. Making the decision to quit is a big step. Learn what to expect, how to prepare, and how to use tools and resources provided to you by LifeMatters. Register in PeopleSoft using HR 101 course code TRHW22.

Visit the Tobacco Free SJSU website to view the Tobacco Free Policy, get answers to frequently asked questions, and for additional resources.



Live Webinar from LifeMatters, Internet Information for Parents

April 27th, 2015 by Julie Inouye Wong

The Internet changes so fast that even tech-savvy parents may have a hard time keeping up. In this webinar we will look at the realities of the internet as well as the benefits. We will discuss the importance of learning the language of the internet and how to identify concerns and risks. Participants will learn strategies to increase safety online with instant messaging, social networking, and chat rooms. A list of resources and monitoring software will be provided.

Thursday, May 14, 2015, 10:00  11:00 a.m.

To register for a webinar:
• Go to and log in using your company password: spartans
• Click on the “Services” tab in the upper right section of your screen. Then with the scroll bar in the lower middle portion of the page find “Webinars” in the menu of LifeMatters services.
• Click on the “Read More” button in the middle of the page to view all the webinars, including Management webinars.
• Click on the link for the webinar you would like to attend and follow the registration instructions.
• You must register prior to the start of the webinar in order to attend.


April 21st, 2015 by Shelley PeraltaLeyva


Human Resources is excited to present our new online newsletter, HR Buzz. Our goal with publishing a newsletter is to help you get to know us better while also providing information about important dates, special events, and upcoming training. We plan to publish the newsletter regularly throughout the year via the HR User Group and will also post links on the HR website.

We’d love your feedback and encourage you to email our webmaster with your thoughts, comments, and/or ideas for future newsletters. Please forward this to your colleagues who may not be members of the HR User Group.

If you received HR Buzz from a colleague and are not a member of the HR User Group, please join today: View/Join HR User Group.

Please be sure to click the ‘View entire message’ link to read all the news!

Spartans Stepping Beyond

April 20th, 2015 by Shelley PeraltaLeyva


“Lisa does all of the preparation work for the Ask Me tables. She schedules locations and set-up/tear-down with FD&O, orders the tents and giveaways, schedules all of the volunteers and then sets up and tears down every day. Student Affairs always receives great feedback about this event but it would not happen without all of Lisa’s work and planning. I really appreciate her efforts!”

Recognize a Fellow Spartan at Spartans Stepping Beyond!