Tag Archives: Procurement Pathways

Printing Services

With the recent announcement of OfficeMax Impress, providing printing products and services, departments now have an expanded choice and ordering flexibility for printing requests. We encourage and remind campus departments to utilize the following preferred options for their printing needs:

 A.S. Print Shop – Official Campus Printing and Copy Services Provider

  • Provides quality printing and copying service to SJSU staff, faculty and students.
  • Easy and fast ordering process.
  • Located on-campus at Hoover Hall.
  • Requesters can provide their department chartfields to charge order to.
  • For more info, visit A.S. Print Shop.

 

OfficeMax ImPress – Off-Campus Preferred Vendor

  • Offers a variety of printing products and services.
  • Full digital on-line ordering process.
  • Quick turnaround time.
  • OfficeMax and ProCard access is required to place orders.
  • For more info, visit  OfficeMax Procurement Pathway.

 

Sierra Office Supply & Printing

  • The university’s primary vendor for SJSU logo stationary: business cards, letterheads, and envelopes.
  • Sierra Office and ProCard access is required in order to place orders.
  • For more info, refer to How to Get Products/Services’ Printing section.

 

Requisition

  • A Requisition is to be submitted in the Financial Transaction Services (FTS) system for the following types of requests:
    • Promotional products such as mugs, t-shirts, and pens.
    • Printing requests that cannot be fulfilled by the above vendors.
  • For more info, refer to How to Get Products/Services’ Printing section.

Expanded Use of ProCard and Updates to Procurement Pathways

We are pleased to announce expanded use of the University ProCard! After a recent review of the various Procurement Pathways, your purchasing ability is now greater than ever. A few of the newly allowed items include:
  • Advertising
  • Computer Monitors
  • Equipment less than $5,000
  • Software

We’ve also made improvements to how the Pathways information is presented. We’ve created a Procurement Pathways page on the Finance website, providing a snapshot of each Pathway’s intended purpose and common items procured. And, rather than dredging through lists of allowable and prohibited expenses for each Pathway, we’ve consolidated all this information into one comprehensive Standard Exclusions list. Presented in a table format, the Standard Exclusions list includes those items that:

  • Have purchase restrictions
  • Are restricted to a specific Pathway, or
  • Are prohibited altogether

We will review the changes in detail at the Finance What’s Up? Fall 2012 presentation, scheduled Thursday, September 27, at 2:00pm in Engineering 189.

The recent enhancements should make obtaining products and services easier and more efficient. Please feel free to contact FinanceConnect with any questions.

Hospitality Expense Justification Form and Guidelines

Please be reminded that a completed Hospitality Expense Justification form must be included as part of your backup documentation for all purchase and payment requests (Requisition, Direct Payment, ProCard, Employee/Student Reimbursement and Petty Cash) for hospitality related expenses. Requests cannot be processed without this form.

Hospitality expense (e.g., food, light refreshments, promotional items) can be incurred for events and activities that support the university’s mission and goals.  Allowable hospitality expense is determined by the Fund used to pay for it.  Refer to Hospitality Guidelines for detailed information pertaining to such expenses.

Hospitality Guidelines: http://www.sjsu.edu/finance/policies_guidelines/hospitality/index.html

Hospitality Expense Justification Form: http://www.sjsu.edu/finance/forms/forms_by_dept/ap_forms/index.html