Dear Campus Community,
In response to the heightened restrictions surrounding the COVID-19 outbreak, the Procurement to Payment Services team would like to ensure you we remain available to you to fulfil your needs.
Should you need to purchase supplies, please continue to enter requisitions. This is especially recommended for items that require shipment to individual homes and will need to be tagged as University property.
If you need to purchase an item immediately, please work with your department ProCard holders to facilitate purchases. Please be advised that orders initiated in the Campus Marketplace cannot be redirected to your home.
ProCard holders should follow normal ProCard protocols for the purposes reconciliation. For items purchased in response to the COVID-19 outbreak, please make sure you are using the class code below in your reconciliations.
- Class Code: 4716 Coronavirus COVID-19 Incident
At this juncture, check runs will be done once a week, on Thursdays. Please continue to submit invoices for payment to ensure continuous payment to our suppliers. Many of them will be facing financial challenges during this time.
Should you have any questions, please contact Finance Support at firstname.lastname@example.org and they will direct your request accordingly.
We are excited to announce some changes to the ProCard and GoCard Application process that should make requesting a card and updating your information much more intuitive!
In order to simplify the application process, we have combined the ProCard and GoCard application forms so that you can request both cards with a single form. You will be prompted to provide chartfield and spending limit information for one or both cards, based on whether you select ProCard, GoCard, or ProCard & GoCard. Once you submit the application form, it will route to your approving official for review and signature.
We have also created a new ProCard/GoCard Update Request form that lets you notify Accounts Payable about changes to your name, approving official, default chartfields, and spending limits. You can also use this form when you transfer to a new department or need to close an account. This new ProCard/GoCard Update Request Form will require less information than the application form and will help you navigate changes in your office or your job. This request form will also route to your approving official for review and signature.
You can access the new ProCard/GoCard forms on our website, via the DocuSign application, or by clicking on the following links:
ProCard/GoCard Update Request
Finance has scheduled workshops dedicated to all things ProCard and GoCard. The ProCard/GoCard training will now be a walk-in workshop where cardholders can come meet with Finance staff to get an overview of the submission process and obtain hands-on reconciliation training. The workshops will replace the formal ProCard/GoCard Reconciliation class (Course # FIN903).
New and current cardholders are encouraged to attend a workshop when they need assistance or have questions about the ProCard/GoCard. There is no need to register; however, the first 30 minutes of the workshop will provide an overview of the reconciliation process so please promptly arrive when the session begins. Afterwards, the workshop is opened for cardholders to ask questions or seek assistance in completing their reconciliation. Do bring your scanned receipts and backup documentation.
Unless noted, the workshops are scheduled from 9 a.m. to 11 a.m. in IRC 210 on the following dates:
- September 27 in Clark 224
- October 28
- November 25
- December 20
- January 6, 2020
- January 29, 2020 in Clark 118