To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for May 2013 payroll must be received in the University Budget Office no later than Wednesday, May 29, at 5:00 p.m.

For staff member changes, all requests can be submitted directly to the University Budget Office:

Alicia Wagner

University Budget Office, CL 500

Extended Zip 0004

For faculty who are on release time and/or any split funding changes, employee profile requests must be approved by the Dean’s Office prior to submittal to the University Budget Office. The Release Time Authorization (RTA) form for faculty on release time with the Research Foundation should be sent to Faculty Affairs - please do not send the RTA form to the University Budget Office.

We cannot guarantee that requests for changes received after the deadline will be captured for the May payroll cycle.

Reminder: Payroll expenditures for Fiscal Year 2012/13 will reflect regular/negative pay for the months of July 2012 through June 2013; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2012 through May 2013. Positive pay for Fiscal Year 2013/14 will reflect expenditures for the twelve month period of June 2013 through May 2014.

If you have any questions, please contact Alicia Wagner at university.budget.office@sjsu.edu.

For employees who track or manage department budgets, the month of April 2013 is now closed in the CFS Finance system.

This means that the General Ledger (GL) system will not accept any more entries with a April Journal Date. (April transactions can still be entered into the GL, but the Journal Date must be changed to 5/1/2013 or later.)  For that reason, we do not close the month until most transactions, in particular payroll and billings, have fed to the GL. Periods currently open are May 2013 through June 2013.

The Finance Service Group would like to thank everyone who attended our What’s Up? Spring 2013 event held on April 22.  We hope you found the presentation useful and informative.

The What’s Up? presentation and FY 2012/13 Year End Guide are available on our website for you to view.

Open labs are informal sessions where qualified personnel are available to assist department users who have access to the finance systems:  CFS, FTS and CFS Data Warehouse report.  Come to an open lab for help on a number of topics:

• Understanding procurement and finance policies and guidelines
• Entering Requisitions or Travel Authorizations/Reimbursements in FTS
• Managing PO encumbrances
• Assistance in reviewing financial activity in a CFS Data Warehouse report
• Navigating the Finance website
• Recording receipts and inspections
• Reviewing PO/requisition information in CFS
• Locating payment status of a voucher

All labs run on Fridays from 9:00 a.m. to 11:00 a.m. in Clark Hall 505 on each of the days listed below.  Be sure to bring your login information with you.

• April 19
• May 3
• May 17
• May 31
• June 14
• June 28
• July 19
• July 26
• August 9
• August 23
• September 6
• September 20

Employees in need of training to access the finance systems should contact the Administrative Applications Information Support Services first for assistance at info-support@sjsu.edu .  A list of training courses required to access the systems can be found on their website- http://my.sjsu.edu/employees/training/ .