Accounts Payable Wants Your Feedback

To employees who are responsible for purchasing goods/services or financial management in their department:

Accounts Payable is reviewing their processes to determine where they can maximize efficiency. One of the processes under review is their policy on paying invoices associated to blanket order or service order purchase orders (PO).  The current practice is to request departments to review and approve an invoice before payment is made to a supplier. If no response is received after a certain time, then the invoice is automatically paid as allowed in our Negative Confirmation Policy. Accounts Payable would like to revise the policy so that invoice payments against blanket order and service order PO’s can be made without receiving a formal approval from department.

To better serve you, we would like your feedback on the invoice approval process by having you complete our quick survey. Responses will be collected through Friday, September 20. Thank you for your cooperation.

Survey link- https://docs.google.com/forms/d/e/1FAIpQLSe6QazMoG9yr19IyZvOpCbyNPowlzOiHbTrPG7zjGYCPMW7_w/viewform

August LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for August 2019 payroll must be received by Finance Support no later than Thursday, August 22nd at 5:00 p.m.

For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu .

We cannot guarantee that requests for changes received after the deadline will be captured for the August payroll cycle.

Important Reminders:

  • For faculty who are on release time, please review the Reimbursed Time Authorizations guidelines.
  • Payroll expenditures for Fiscal Year 2019/20 will reflect regular/negative pay for the months of July 2019 through June 2020; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2019 through May 2020. Positive pay for Fiscal Year 2020/21 will reflect expenditures for the twelve month period of June 2020 through May 2021.

Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact Finance Support at finance-support@sjsu.edu or 4-1558.