November Accounting Period Close

For employees who track or manage department budgets, please note that the month of November 2018 is now closed in CFS.

This means that the General Ledger (GL) system will not accept any more entries with a November journal date. November transactions can still be entered into the GL system, but the journal date must be 12/1/2018 or later. The current period open is December 2018.

Economy Class Fares and Upgrades

Airlines are increasingly offering stripped-down economy class airfares by removing such amenities as assigned seats and the ability to bring carry-on baggage. SJSU’s Travel Guide states, “Transportation by scheduled airlines shall be allowed at the lowest fare available at time of booking.” If a traveler has a business reason for purchasing other than the lowest fare available, that reason should be noted in the FTS reimbursement document where Approving Officials can easily see it – preferably in the “Additional Trip Details” field. If the business reason for an upgrade is indicated in the FTS reimbursement request, approval of the request by an Approving Official indicates approval of the upgrade. If the business reason for an upgrade is not indicated in the reimbursement request, Finance will ask the traveler for a justification, and may refer weak cases back to the Approving Official for review.

Travelers are responsible for the cost of unapproved upgrades. If the purchase was made via a GoCard, the traveler will be asked to reimburse the University.

Travelers may elect to upgrade their seats using personal resources. If not handled as a separate transaction, the FTS reimbursement request should include only the base fare amount.

US Postal Service – Wednesday, Dec. 5

US Postal Service will observe the National Day of Mourning to honor the passing of the 41st President of the United States, George H. W. Bush. USPS will suspend regular mail delivery and retail services on December 5th so no inbound or outbound mail will be processed by them. All other carriers will be delivered and processed as usual; this includes intercampus mail.

If you have any questions, please contact Sonja Bowsky, Distribution Services Manager at 408-924-1592 or sonja.bowsky@sjsu.edu. Thank you.