August LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for August 2018 payroll must be received by Finance Support no later than Tuesday, August 21st at 5:00 p.m.

For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu .

IMPORTANT CHANGE: For faculty who are on release time, employee profile requests are no longer required. Please review the new Reimbursed Time Authorizations guidelines.

We cannot guarantee that requests for changes received after the deadline will be captured for the August payroll cycle.

Reminder: Payroll expenditures for Fiscal Year 2018/19 will reflect regular/negative pay for the months of July 2018 through June 2019; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2018 through May 2019. Positive pay for Fiscal Year 2019/20 will reflect expenditures for the twelve month period of June 2019 through May 2020.

Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.

New Director of Accounting Services

A message from Finance AVP Marna Genes:

I am pleased to announce Jane Zacchia has filled the Director of Accounting Services position effective July 16th. Jane started with SJSU in April as the Assistant Director of Accounting Services. Soon thereafter, the Director position was vacated and she emerged as the strongest candidate. Jane has an MBA, a master’s in taxation, and she is a licensed CPA. SJSU will benefit from her broad CSU experience, which includes positions at Monterey Bay, Fullerton and Cal Maritime.

Please join me in welcoming Jane to the Finance Team. I would also like to thank Trang To for her wonderful help and support over the past several months.

Fiscal Year 2017-18 Close

To employees responsible for budget and financial management functions, fiscal year 2017-18 is now closed in CFS (Common Financial System).  The Finance Data Warehouse may be utilized to report on the full year of 2017-18 fiscal activity.  All future transactions and budget transfers should be directed to the open fiscal year, 2018-19.

Fund Balance

Fund balances on the actuals ledger will be available at the fund level by July 23. Please note that for a specific listing of funds, CERF Funds (48xxx), Miscellaneous Trust (65183), and Auxiliary (78005 and 78006) Funds, fund balance will be posted at the division or department level.  

Budget

Budget will be allocated to support the encumbrances that were outstanding on June 30, 2018 in funds 70000 (CSU Operating); and SSETF funds (70018, 70019, and 70020). These entries will be completed by July 24. The Office of Budget Planning & Financial Management will consult with division budget officers in the event that closing encumbrance balances exceeded departments’ balances available.

The annual review and reconciliation between position listing reports and salary budgets for CSU Operating fund 70000 is currently underway.  Once finalized, 2018-19 salary budgets for CSU Operating fund 70000 will revert to the Centralized Compensation Pool and budget will be allocated to departments each month to match payroll expenditures, similar to the monthly benefits budget allocation.  A separate announcement will be shared as the budgets revert to the Centralized Compensation Pool.

Thank you to everyone who contributed to a successful closing of 2017-18!