Update- New State Added to Restricted List

With the effective date June 22, 2018, Oklahoma has been added to Assembly Bill 1887, the law restricting the funding or sponsoring of state business travel to states with discriminatory laws.

The current list of restricted states are as follows: 

  • Alabama
  • Kansas
  • Kentucky
  • Mississippi
  • North Carolina
  • Oklahoma
  • South Dakota
  • Tennessee
  • Texas

Background

As of January 1, 2017, the CSU Travel Policy and Procedures has been revised to comply with Assembly Bill 1887, which added Section 11139.8 to the Government Code relating to discrimination and was approved by the governor in September, 2016.  As a result of this law, it has been determined that SJSU is restricted from requiring employees to travel to certain states, and is prohibited from approving funding or sponsoring travel to those states with laws enacted to void or repeal discrimination protections, or, to authorize or require discrimination.

Exceptions to the prohibitions that may be granted, and of note to SJSU, include the following (see SJSU Travel Guide for the complete list):

  • To meet contractual obligations incurred before January 1, 2017.
  • To participate in meetings or training required by a grant or required to maintain grant funding.
  • For the protection of public health, welfare, or safety, as determined by the CSU or other state agencies.

The list of affected states is maintained on the California State Attorney General website, State of California Department of Justice.  Travelers and approvers are advised to check the website when planning or approving out-of-state travel.  Auxiliary funds may be used for travel to restricted states.

References

May Accounting Period Close

For employees who track or manage department budgets, please note that the month of May 2018 is now closed in CFS.

This means that the General Ledger (GL) system will not accept any more entries with a May journal date. May transactions can still be entered into the GL system, but the journal date must be 6/1/2018 or later. The current period open is June 2018.

Improvements to Copier Service and Supply Order Requests

Attention Campus Copier Program Participants:

We have improved the Campus Copier Program requests for your convenience, our record keeping, and to improve on vendor accountability for a timely turn-around (i.e. Service Order Requests and Supply Order Requests).

All requests must now be placed on the Campus Copier Program web page, via a web based form. Both Service Order and Supply Order links are visible on the page. Please refer to the screenshot below.

Departments will receive confirmation of receipt of requests by email, analogous to the IT Service Desk ticketing system. Once the service or supply order has been fulfilled, please respond to the email to confirm your request can now be closed.

Should you have any questions, please contact the Campus Copier Program Coordinator at sara.bonakdar@sjsu.edu .

Figure 1: Links to the forms for requesting copier service or supply order can be found on the Campus Copier Program web page.