Adapted Travel Process for Presidential Approval

To Administrators and Analysts:

COVID-19 related travel restrictions from the President’s & Chancellor’s Office’s level now requires all essential travel be approved by the President.

The Payment Services team collaborated with the President’s Office and the Divisions to develop the process outlined below.  This process includes a new Google form to facilitate Presidential approval and complements the existing Travel Authorization approval process in FTS.

This adapted process is as follows:

  1. Traveler or Department Admin/Analyst submits the Travel Authorization in FTS.
  2. The authorization will go through the normal approval process in FTS.
  3. Traveler notifies the Department Admin/Analyst of approved Travel Authorization (if applicable).
  4. The Department Admin/Analyst enters the traveler’s trip information in their Division’s Travel Form – Adapted Process for Presidential Approval:
    Academic Affairs Travel Form
    Admin & Finance Travel Form
    Research and Innovation Travel Form
    Office of Diversity Travel Form
    University Advancement Travel Form
    Student Affairs Travel Form
    President’s Office Travel Form
    IT Travel Form
  5. The submitted form will notify the Division Head of the Travel Authorization who then notifies the President’s Office for an approval.
  6. The President’s Office approves or denies the travel to the Division Head.
  7. The Division Head will inform the department of the decision.

If you have any questions, please contact the Jasmine Velazquez in Payment Services at jasmine.velazquez@sjsu.edu or 408-924-1674.

 

 

CSUBUY Training Presented by the CSU Chancellor’s Office

 

CSUBUY logo

The Chancellor’s Office has scheduled a webinar training on CSUBUY for Thursday, May 28 from 10 a.m. to 11 a.m. Employees who had Campus Marketplace access are welcomed to participate in the training. This is a supplementary session to the one scheduled for May 29th by SJSU’s Contracts and Procurement Services. If you wish to participate in the CSU’s May 28th session, please register with them at their Webinar Registration.

Reminder: Campus Marketplace Shutdown

Earlier this week, we announced in our blog that CSUBUY will replace Campus Marketplace on June 1, 2020. In order to prepare for the transition to the new marketplace, users have until the end of Monday, May 25th to complete and submit their orders in Campus Marketplace. After the 25th, Campus Marketplace will be disabled. Users’ unsubmitted orders in the old marketplace will not be transferred to CSUBUY. Please refer to our announcement for details.