January Accounting Period Close

For employees who track or manage department budgets, please note that the month of January 2018 is now closed in CFS.

This means that the General Ledger (GL) system will not accept any more entries with an January journal date. January transactions can still be entered into the GL system, but the journal date must be 2/1/2018 or later. The current period open is February 2018.

Finance Staffing Updates

Contracts and Purchasing Services welcomed Sylvia Sosa to the Contracts team in January. Sylvia was a contract analyst in FD&O for the past 12 years, so she is very familiar with SJSU. Her assignments include public works contracts, international contracts, clinical contracts, and University Organization Agreements. She is quickly stepping into her new role. Welcome Sylvia!

Contracts and Purchasing Services saw the departure of Contract Manager Rabea Worthwein-Mack, as she accepted a position at San Francisco State, during the month of December. She will enjoy a much shorter commute to work.

Accounting Services said goodbye to Assistant Director Kim Napoli last week. Kim is now at East Bay as their University Controller for Accounting & Fiscal Services. A search is underway for her replacement. We wish Kim all the best in her new role!

Gloria Sotelo in Accounts Payable retired in December. Gloria worked at SJSU for nearly 30 years, and was a true Spartan. A search is underway for her replacement.

The search for a Director of Acquisitions Management is still underway following Valorie Gale’s retirement in December. Once the new Director is on board, plans are in the works to re-define the responsibilities of the vacated Contract Manager position, which included the Public Records Act requests. Currently, AVP Marna Genes is responding to issues ordinarily addressed by both the Director and Contract Manager positions.

CFS and Finance Data Warehouse Outage

CFS and Finance Data Warehouse, as well as other PeopleSoft systems, will be unavailable from 12:00 a.m. on Saturday, February 3rd through 5:00 p.m. on Sunday, February 4th.  The Chancellor’s Office (CO) is migrating all CSU campuses to a new data center during this time and all central systems must be offline to make the move. This downtime will only affect the PeopleSoft systems. It will not affect any other services (e.g. FTS and SJSU Email) you typically access through the my.sjsu.edu application portal.

For more information about the outage, updates or changes to the schedule, visit the my.sjsu.edu application portal. Please forward this message to any staff or faculty you feel should be notified.