Restricted Travel Update

The California State Attorney General announced the addition of four states to Assembly Bill 1887, the law restricting the funding or sponsoring of state business travel to states with discriminatory laws.  San Jose State University (SJSU) will use the announcement date of June 22, 2017 to put into effect the travel restrictions to the additional states.  The new states are:

  • Alabama
  • Kentucky
  • South Dakota
  • Texas

The original four states are:

  • Kansas
  • Mississippi
  • North Carolina
  • Tennessee

Background

As of January 1, 2017, the CSU Travel Policy and Procedures has been revised to comply with Assembly Bill 1887, which added Section 11139.8 to the Government Code relating to discrimination and was approved by the governor in September, 2016.  As a result of this  law, it has been determined that SJSU and its auxiliaries, will be restricted from requiring employees to travel to certain states, and are prohibited from approving funding or sponsoring travel to those states with laws enacted to void or repeal discrimination protections, or, to authorize or require discrimination.

Exceptions to the prohibitions that may be granted, and of note to SJSU and its auxiliaries, include the following (see SJSU Travel Guide for the complete list):

  • To meet contractual obligations incurred before January 1, 2017.
  • To participate in meetings or training required by a grant or required to maintain grant funding.
  • For the protection of public health, welfare, or safety, as determined by the CSU or other state agencies.

The list of affected states is maintained on the California State Attorney General website, State of California Department of Justice.  Travelers and approvers are required to check the website when planning out-of-state travel.

If you have any questions, please contact:

  • Gail Finney, Director, Finance Support at 408-924-1683 or by email gail.finney@sjsu.edu
  • FinanceConnect at 408-924-1558 or by email financeconnect@sjsu.edu

References

Fiscal Year 2016-17 Close

To employees responsible for budget and financial management functions, fiscal year 2016-17 is now closed in CFS (Common Financial System).  The Finance Data Warehouse may be utilized to report on the full year of 2016-17 fiscal activity.  All future transactional and budget activity should be directed to the open fiscal year, 2017-18.

For 2017-18, the Office of Budget & Financial Planning will be allocating budget to departments to support the encumbrances that were outstanding on June 30, 2017 in funds 70000 (CSU Operating); and SSETF funds (70018, 70019, and 70020).  These entries will be completed by Friday, July 21.

Fund balances on the actuals ledger will be available at the fund level  on July 21. Please note that for a specific listing of funds, CERF Funds (48xxx), Miscellaneous Trust (65183), and Auxiliary (78005 and 78006) Funds, fund balances will be posted at the division or department level.

During the coming fiscal year, the Office of Budget & Financial Planning will evaluate if and how the budget ledger may be leveraged to designate fund balance at the division and/or department level.

Thank you to everyone who contributed to a successful closing of 2016-17!