February Accounting Period Close

For employees who track or manage department budgets, please note that the month of February 2020 is now closed in CFS.

This means that the General Ledger (GL) system will not accept any more entries with a February journal date. February transactions can still be entered into the GL system, but the journal date must be 3/1/20 or later. The current period open is March 2020.

New Class Code for Coronavirus-Related Expenses

Due to the continued Coronavirus (COVID-19) outbreak, we anticipate being asked, at some point, to report the cost of SJSU’s response to the outbreak. Depending on how the outbreak unfolds, we might also need to file incident claims with our insurance provider or FEMA. Our initial goal is to track and report these costs.

To facilitate this reporting, a new class code has been established: 4716 Coronavirus COVID-19 Incident. Please use this class code with your primary department ID and fund number for any special purchases directly related to SJSU’s COVID-19 response. As the situation unfolds, we will monitor financial impacts and work with units that incur significant costs.