Procurement to Payment Services

Dear Campus Community,

In response to the heightened restrictions surrounding the COVID-19 outbreak, the Procurement to Payment Services team would like to ensure you we remain available to you to fulfil your needs.

Procurement

Should you need to purchase supplies, please continue to enter requisitions. This is especially recommended for items that require shipment to individual homes and will need to be tagged as University property.

If you need to purchase an item immediately, please work with your department ProCard holders to facilitate purchases. Please be advised that orders initiated in the Campus Marketplace cannot be redirected to your home.

ProCard holders should follow normal ProCard protocols for the purposes reconciliation. For items purchased in response to the COVID-19 outbreak, please make sure you are using the class code below in your reconciliations.

  • Class Code: 4716 Coronavirus COVID-19 Incident

Payments

At this juncture, check runs will be done once a week, on Thursdays. Please continue to submit invoices for payment to ensure continuous payment to our suppliers. Many of them will be facing financial challenges during this time.

Should you have any questions, please contact Finance Support at financeconnect@sjsu.edu and they will direct your request accordingly.

Campus Marketplace: Chrome Browser Update

To Campus Marketplace Users:

Google released Chrome version 80 (Stable) on February 17, 2020 and this included changes to browser cookie behavior. This update may impact your punchout experience with Amazon Business, but we do not expect it to be the case since they made the required updates to support the punchout experience for Chrome version 80.  This change currently only affects Google Chrome. Other browsers are not immediately affected.

You can find more details here:  https://blog.chromium.org/2019/10/developers-get-ready-for-new.html

If you have any questions, please contact FinanceConnect at email: financeconnect@sjsu.edu or 4-1558.

Procure to Pay Services

A message from the Business Services AVP Kathleen Prunty:

Contracts & Purchasing Services and Accounts Payable are now Procure to Pay Services.

As announced in What’s Up? this Fall, these two finance units have been reorganized and combined to provide services across the purchasing and payment functions. This change will enable strategies to enhance service to campus departments, reduce price or contract discrepancies, increase savings and cost avoidance, and streamline the purchase to pay (P2P) functions. Last year, efforts from these two units resulted in cost savings of more than $4 million dollars to the campus. This year the team is focused on increasing those benefits and targeting current workflows to enable more efficiencies.

With this combined P2P unit, I am pleased to announce two new appointments:

Sara Bonakdar as the Director of Strategic Sourcing. The Strategic Sourcing role will manage contracts, procurement, and payment processes for our organization in which the procedures, methods, and sources are constantly re-evaluated to optimize value to our organization. Sara’s extensive experience in sourcing, contracts and overall operations make her a great fit for this leadership position.

Kim Gamblin as Associate Director of Purchasing and Payments. The Purchasing and Payments role will align the efforts of the purchasing staff and payments staff to improve service, efficiencies, and savings for the university. Kim has been an essential part of SJSU Accounts Payable for many years. Her expertise in vendor management, payments, and technology will be instrumental in positioning the unit for success. The addition of the SJSU Buyers to her role will allow greater insight and improvements within the P2P cycle.

These new roles reflect the growing changes in the industry and emphasis on Procure to Pay, driving our focus toward better serving our customers. The CSU is actively pursuing P2P opportunities via the 23C Procurement Report and P2P Technology Roadmap. Sara and Kim together will be instrumental in the successful attainment of our savings goals and adoption of new solutions in collaborative procurement efforts. Please join me in congratulating Sara and Kim in their new positions and the challenges ahead.