Procurement to Payment Services

Dear Campus Community,

In response to the heightened restrictions surrounding the COVID-19 outbreak, the Procurement to Payment Services team would like to ensure you we remain available to you to fulfil your needs.

Procurement

Should you need to purchase supplies, please continue to enter requisitions. This is especially recommended for items that require shipment to individual homes and will need to be tagged as University property.

If you need to purchase an item immediately, please work with your department ProCard holders to facilitate purchases. Please be advised that orders initiated in the Campus Marketplace cannot be redirected to your home.

ProCard holders should follow normal ProCard protocols for the purposes reconciliation. For items purchased in response to the COVID-19 outbreak, please make sure you are using the class code below in your reconciliations.

  • Class Code: 4716 Coronavirus COVID-19 Incident

Payments

At this juncture, check runs will be done once a week, on Thursdays. Please continue to submit invoices for payment to ensure continuous payment to our suppliers. Many of them will be facing financial challenges during this time.

Should you have any questions, please contact Finance Support at financeconnect@sjsu.edu and they will direct your request accordingly.

Distribution Services: Service Changes as of March 17, 2020

Please be advised that due to the mandated Shelter In Place Order, Distribution Services will temporarily suspend their normal delivery and pickup schedules through Tuesday, April 7, 2020. Distribution Services will, however, continue to receive incoming mail, packages and freight, but items will be stored in the warehouse or mail room until April 8 when the regular schedule is expected to resume.

If an item is needed immediately, please contact the Distribution Services desk to arrange pickup for small items and delivery for large items at (408) 924-1593. Outgoing mail or packages should be brought to Distribution Services no later than 2:30 p.m. for same day processing.

If you have any issues or questions, please contact the Distribution Services Manager, Sonja Bowsky, at (408) 924-1592 or sonja.bowsky@sjsu.edu and she will address your concerns.

Campus Marketplace: Chrome Browser Update

To Campus Marketplace Users:

Google released Chrome version 80 (Stable) on February 17, 2020 and this included changes to browser cookie behavior. This update may impact your punchout experience with Amazon Business, but we do not expect it to be the case since they made the required updates to support the punchout experience for Chrome version 80.  This change currently only affects Google Chrome. Other browsers are not immediately affected.

You can find more details here:  https://blog.chromium.org/2019/10/developers-get-ready-for-new.html

If you have any questions, please contact FinanceConnect at email: financeconnect@sjsu.edu or 4-1558.