ProCard/GoCard Statement Reconciliation Submission Tips

Thank you to all the Cardholders who submitted their completed ProCard/GoCard Statement Reconciliations using the new paperless submission process. We hope you had a positive experience in submitting the reconciliation.

To improve Cardholders’ experience for future submissions, below are some helpful tips:

  1. Unless the file size is greater than 10MB, please consolidate your itemized receipts and backup documentation into one file. Do not create a file for each type of documentation.
  2. Save ProCard/GoCard Statement in a file separate from the one with itemized receipts/backup documents.
  3. The ProCard/GoCard invoice number, invoice date, and cardholder’s name and  EmpID can be found at the top section in the card statement. (Refer to Figure 1)
  4. When filling out the ProCard/GoCard submission form in the FTS portal, the name and contact information of the cardholder will populate in fields when their EmpID is entered. If they do not, then check the Employee ID to ensure it was entered correctly.
  5. Cardholders and Approving Officials must provide electronic signature on the statement using DocuSign. Scanned documents with wet signatures will be returned to Cardholders for proper submission.

For assistance with the new submission process, we have updated the ProCard/GoCard Reconciliation process guide, scheduled additional Finance Open Lab sessions, and prepared a video tutorial on using DocuSign for signatures.

If you have any questions, please contact Finance Support at financeconnect@sjsu.edu or 4-1558. Thank you.

Figure 1: Statement header displays the invoice number, invoice date and cardholder’s information. Click on image to enlarge.

ProCard/GoCard Statement

US Postal Service – Wednesday, Dec. 5

US Postal Service will observe the National Day of Mourning to honor the passing of the 41st President of the United States, George H. W. Bush. USPS will suspend regular mail delivery and retail services on December 5th so no inbound or outbound mail will be processed by them. All other carriers will be delivered and processed as usual; this includes intercampus mail.

If you have any questions, please contact Sonja Bowsky, Distribution Services Manager at 408-924-1592 or sonja.bowsky@sjsu.edu. Thank you.

New Contract Administration Specialist

A message from Sara Bonakdar:

I am pleased to announce that Sylvia Sosa has been promoted to Contract Administration Specialist in Contracts and Purchasing Services (C&PS). Sylvia brings 12 years of Public Works contracting experience with SJSU, and has been a key member of the team since she joined C&PS in January of 2018. She is also a proud SJSU graduate!

Please join me in congratulating Sylvia in becoming a senior member of the C&PS team.