For employees who track or manage department budgets, please note that the month of March 2018 is now closed in CFS.
This means that the General Ledger (GL) system will not accept any more entries with a March journal date. March transactions can still be entered into the GL system, but the journal date must be 4/1/2018 or later. The current period open is April 2018.
The following five (5) account numbers have been renamed and designated for use only by the University Library.
| Account | OLD Description | NEW Description |
| 608001 | Books | Books (Library only) |
| 608002 | Book Binding | Book Binding (Library only) |
| 608003 | Library Serials | Serials (Library only) |
| 608004 | Periodicals | Periodicals (Library only) |
| 608005 | Subscriptions | Subscriptions (Library only) |
Effective immediately, all campus departments other than library should use one of the following two new accounts for books and subscriptions:
| Account | Description |
| 660962 | Books |
| 660963 | Subscriptions |
A new account number, 619800 (Furniture/Fixture), has been created and is available in FTS. This new account replaces account 660802 (Equipment Costing < 5000), which will be retired at the end of the 2016/17 fiscal year.
The following equipment accounts have been renamed for clarification:
| Account | OLD Description | NEW Description |
| 619800 | N/A | Furniture/Fixture |
| 660802 | Equipment Costing < 5000 | N/A |
| 619001 | Other Equipment | Equipment – Non Instructional |
| 619002 | Instructional Equipment | Equipment – Instructional |
Account 660802 is no longer available in FTS for use in requisitions, direct payments, employee/student reimbursements and expense transfers. It will remain available for use in Budget Transfers to facilitate appropriate reclassification of budget through May. To reclassify expenses, please contact Finance Support at financeconnect@sjsu.edu for assistance.
Open Purchase Orders
Open purchase orders with encumbrance balances under account 660802 must be spent down by April 1, 2017. If you anticipate the encumbrance to remain beyond April, a change order request must be submitted to Contracts & Purchasing Services. Remaining encumbrances in 660802 at year-end will not carry-forward to the next fiscal year.